Job Description

Position: Human Resource Coordinator

Term: Full-Time - 37.5 hours/weekly

Start Date: As soon as possible

Salary: To be determined

3 Month Probation

Position Summary

The Human Resources (HR) Coordinator will play a key role in supporting the effective management of Shawanaga First Nation's workforce. Reporting directly to the Chief Administrative Officer (CAO), the HR Coordinator will be responsible for administering HR programs, maintaining personnel records, supporting recruitment and onboarding, ensuring compliance with policies and employment standards, and providing guidance to management and staff. This role requires professionalism, confidentiality, and strong organizational skills to ensure the Nation's human resource practices support a healthy, respectful, and productive workplace.

Key Responsibilities:

Recruitment & Onboarding

Coordinate job postings, advertising, and candidate communication. Support hiring managers in scheduling interviews and reference checks. Prepare offer letters, contracts, and orientation packages. Facilitate employee onboarding and orientation processes.

Employee Relations & Support

Serve as a first point of contact for HR-related inquiries. Support conflict resolution processes in a fair and confidential manner. Assist with performance management processes and employee development plans. Promote positive workplace culture aligned with Shawanaga First Nation's values.

Policy & Compliance

Administer and ensure compliance with HR policies, procedures, and applicable
legislation.

Maintain confidentiality and protect sensitive employee information. Support Occupational Health & Safety (OH&S) initiatives and compliance. Track employee training, certifications, and professional development.

Compensation & Benefits

Administer employee benefits programs and respond to staff inquiries. Track vacation, sick leave, and other entitlements. Assist payroll by providing accurate and timely employee information.

HR Administration

Maintain accurate HR files, databases, and reporting systems. Prepare reports for management and Council as required. Support organizational development initiatives, including training, wellness, and
employee recognition programs.

Assist with special HR projects and initiatives as assigned.
Qualifications

Education & Experience

Diploma or degree in Human Resources Management, Business Administration, or
related field; or equivalent combination of education and experience.

Minimum 2-3 years of HR or administrative experience, preferably in a First Nation or
non-profit environment.

Knowledge of HR best practices, employment standards, and workplace legislation. CHRP designation or working towards it considered an asset.

Skills & Competencies

Strong interpersonal and communication skills, with ability to build trust. Excellent organizational skills and attention to detail. Ability to handle confidential and sensitive information with integrity. Proficiency in Microsoft Office Suite and HR software systems. Knowledge of First Nation governance and community values is an asset.

Working Conditions

Full-time, on-site position based at Shawanaga First Nation Administration Office. Regular office hours with occasional evening or weekend work as required. May be required to travel for training, meetings, or recruitment events.
Preference may be given to Indigenous candidates with relevant on-reserve employment experience and/or those with knowledge and understanding of Shawanaga First Nation history and community.

Successful candidates must be able to produce and maintain a clean Criminal Record Check.

Only those applicants selected for an interview will be contacted, thank you for your interest. Please submit a resume with a cover letter and three (3) work related references via in-person, email or fax to;

Allan Farrell

Shawanaga First Nation

2 Village Rd, Nobel, ON P0G 1G0

Tel: (705)366-2526 Fax: (705)366-2740 Cell: (705)905-2421

Email: recruitment@shawanagafirstnation.ca

or

cao@shawanagafirstnation.ca

OPEN UNTIL FILLED

Job Type: Full-time

Benefits:

Company pension Dental care Paid time off Vision care
Work Location: In person