Job Description

HR & Recruitment Coordinator

Location: Toronto, Ontario

Type: Full-Time

Reports To: Company owner

Position Summary

We are seeking a proactive and detail-oriented HR & Recruitment Coordinator to take the lead in sourcing, hiring, and supporting reliable labor talent for our construction projects. This role is crucial in ensuring that the right people are on-site, on time, and fully prepared to contribute.

The ideal candidate brings experience in construction or blue-collar recruiting, understands the challenges of job site staffing, and excels at building strong pipelines of skilled and general labor. Beyond recruitment, this individual will also oversee onboarding, compliance, payroll administration, scheduling support, and workforce retention initiatives.

Key Responsibilities - Recruitment & Talent Sourcing

Proactively recruit skilled and general laborers through job boards, social media, staffing agencies, and referrals Maintain a ready-to-deploy labor pool for ongoing and upcoming projects Screen, interview, and assess candidates for reliability, safety awareness, and work eligibility Coordinate pre-employment checks including references, background checks, drug testing, and certifications

Onboarding & Orientation

Manage hiring paperwork: tax forms, ID verification, employment agreements Conduct new hire orientations with a focus on safety and company policies Coordinate PPE distribution, site access, and onboarding logistics

Labor Management & Support

Assist with daily/weekly crew scheduling and adjustments Track employee attendance and no-shows; flag concerns to site managers Act as a point of contact for labor-related HR issues or complaints Support retention by recognizing dependable workers and encouraging repeat hires

Payroll, Union Dues & CRA Remittances

Process weekly/bi-weekly payroll for all employees, ensuring accuracy and timeliness Calculate and deduct applicable union dues, remitting payments in accordance with collective agreements Prepare and submit CRA remittances, including source deductions (CPP, EI, income tax) Review, correct, and approve employee timesheets by verifying hours worked, overtime, job codes, and site allocations. Work closely with site supervisors to resolve discrepancies, ensure compliance with labor laws and collective agreements, and confirm that only accurate and approved hours are processed for payroll. Respond to employee payroll inquiries in a timely and professional manner, addressing questions about pay stubs, deductions, overtime, vacation pay, and any discrepancies, while maintaining confidentiality and providing clear explanations. Maintain compliance with federal and provincial payroll regulations Issue Records of Employment (ROEs), T4s, T4As, and other payroll-related documents as required Reconcile payroll reports and resolve discrepancies in coordination with finance/accounting Complete year-end reporting, including preparation and filing of T4/T4A slips and summaries with CRA Maintain confidentiality and accurate record-keeping of payroll and remittance data

HR Compliance & Records

Maintain up-to-date employee records including licenses, certifications, and safety training Ensure compliance with employment laws, union regulations (if applicable), and health & safety standards Prepare reports on labor activity, recruitment metrics, payroll, and turnover trends Implement a new system for organizing and storing all records and reports

Optional: Training & Development

Assist in coordinating safety refreshers, skills upgrades, and external training as required Track renewal dates for required certifications and licenses

Qualifications

2+ years of experience in HR, recruiting, or construction administration Hands-on experience with payroll processing and government remittances (CRA) Familiarity with unionized work environments and collective agreement requirements Experience recruiting blue-collar or labor staff strongly preferred Knowledge of Ontario labor laws, payroll practices, and construction job site requirements Strong organizational and communication skills Ability to thrive in a fast-paced, hands-on environment Proficiency in Microsoft Office, Google Workspace, and HR/payroll software (e.g., ADP, QuickBooks, Ceridian, or equivalent) Bilingual (e.g., English/Spanish) is a strong asset

What We Offer

Competitive salary based on experience Health and dental benefits (if applicable) Opportunity to play a key role in building high-performing job site teams Clear growth opportunities within the company
Job Type: Full-time

Pay: $50,000.00-$75,000.00 per year

Language:

English (required)
Work Location: In person