Job Description

Company Description

At Publicis Groupe Canada, we believe that diversity of thought leads to better ideas, and in turn, better work overall. We are committed to fostering an inclusive workplace where everyone we work with feels welcomed, safe, and supported regardless of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, disability, or age.

We strive to create a working environment where employees, supply partners and clients alike can reach their potential while being their authentic selves.



We are looking for a Human Resources (HR) Coordinator to join our existing Human Resources team to help us continue to create a positive, diverse, and inclusive work environment for all our employees. Key to this role will be keeping our HR department running like a well-oiled machine. The HR Coordinator will support 2 excellent brands within the Publicis Groupe Canada family; Saatchi & Saatchi Canada and Leo Burnett Canada. Reporting to the HR Manager, they will assist across all aspects of the HR function. A wonderful opportunity for broad exposure and exciting projects.

Position Responsibilities/ What would you be doing?

• Be part of the new hire onboarding process; employee satisfaction starts from day one, so we\xe2\x80\x99re looking for someone who can work closely with new employees, from sending out employment contracts to leading our HR onboarding sessions.
• Maintain organisation of physical and electronic files, ensuring that all are up to date with necessary information and escalating outstanding items.
• Assist the recruitment team to organize interviews and ensure accurate tracking
• Be responsible for the Freelancer Process

• Forecast
• Contracts
• Vendor creation/updates
• PO Creation
• Invoice Management
• Assist with various HR projects i.e. create the employee Birthday and Anniversary posters every month, tracking training i.e. compliance, Diversity & Inclusion, AODA etc.
• Partner with our shared services HRIS team to ensure our HRIS is updated and a trusted source of employee information
• to organize events and help to foster a best place to work environment
• Collaborate with the HR team to Research and recommend bold and creative best place to work ideas and help implement accordingly
• Provide support for the annual performance review program
• Manage tracking and administration of employee programs, assist with compilation and analysis of metrics
• Work with our IT partners to manage the systems and equipment related aspects of onboarding and offboarding
• Other HR projects \xe2\x80\x93 there\xe2\x80\x99s always things we can help with!

Qualifications

Who you are:

• You enjoy working on a wide variety of projects and are interested in learning about the advertising/media industry
• Being hyper organized and detail oriented is you in a nutshell, you thrive on having multiple moving targets
• You\xe2\x80\x99re passionate about being the best at your craft and find yourself looking for new learning opportunities everyday
• You love a fast paced, service driven environment with the opportunity to make a true impact
• You have a customer service mentality and understand all you do has larger impact and helps makes our HR team and agency better and help create a positive employee experience for the employees we work with.
• You enjoy working with others to meet shared objectives
• You want to learn, and take responsibility for your role but will ask questions if you are unsure about something

Qualifications:

• Equivalent of 1+ years of experience in an Office Administration or Human Resource Assistant/Coordinator role
• Post-secondary education in the HR field
• Exude a personality that is approachable and eager to help others around you
• You\xe2\x80\x99re a great listener and understand relationships are key
• You always challenge yourself to improve upon the status quo
• great written and oral communication skills
• Proven experience working in a fast-paced environment where you\xe2\x80\x99ve always got multiple projects on the go
• You\xe2\x80\x99re an ace at the details and pride yourself on ensuring all the I\xe2\x80\x99s are dotted and the T\xe2\x80\x99s are crossed
• Experience with maintaining an HRIS is a bonus
• Previous experience in the advertising/media or related industries a plus
• Deep integrity and strong work ethic

Additional Information

If you are interested in applying for this position, please apply. Thank you for all your interest, note that only those being considered for any interview will be contacted.

Publicis Groupe Canada is committed to building a diverse workforce representative of our community. We encourage and are pleased to consider all qualified candidates, without regard to race, colour, citizenship, religion, sex, marital / family status, sexual orientation, gender identity, aboriginal status, age, disability or persons who may require an accommodation, to apply. If you require a specific accommodation please contact Human Resources at 416-925-7733 or by email at inquiries@publicisna.com

Saatchi & Saatchi