Hr Administrator
Toronto, ON, Canada
Job Description
b'
JOB OPPORTUNITY - HR Administrator - Full-Time Permanent Position POSITION SUMMARY As an integral member of the Human Resources team, the Human Resources Administrator provides support to the Human Resources department on a variety of HR functions in a multi-site environment. The HR Administrator is the first point of contact for employees on all HR related inquiries. This position also provides administrative support for health and safety initiatives designed for the organization. ACCOUNTABILITY Reports directly to the Human Resources Manager. CORPORATE RESPONSIBILTIES
- Fosters positive and constructive interpersonal relationships with the Board of Directors, staff, volunteers, and clients, visitors, outside agencies, government officials and related professional associations.
- Maintains and adheres to all relevant legislation.
- Maintains and adheres to organizational policies and procedures.
- Abides by all Occupational Health and Safety Policies.
- Demonstrates management practices, which are consistent with the mission, vision and philosophy of Youthdale Treatment Centres.
- Supports all aspects of recruitment process including posting job advertisement, pre-screening resumes, scheduling and participating in interviews, and completing reference checks.
- Supports the HR team to develop, build, and implement a social media strategy targeting related positions in effort to recruit proactively for Youthdale.
- Assists with the HR orientation and on-boarding for new employees.
- Supports the HR Generalist in developing tools and resources to support the leadership team in driving employee engagement across the organization.
- Tracks, documents, and ensures all applicable paperwork is completed for organizational changes (i.e. position transfers/promotions, etc.).
- Tracks automatic wage adjustments for all employees and ensure that they are processed by payroll accurately and in a timely manner.
- Prepares and/or processes HR documents \xe2\x80\x93 employment agreements, new hires documents including police checks, resignations and termination paperwork, employment letters, etc.
- Ensures new employees are enrolled in the organizations benefit program and maintain employee benefit files/information for the HR department.
- Organizes and maintains personnel files (paper and electronic).
- Enters and maintains employee data in the HRIS, ensuring data integrity and consistency.
- Assists with creating regular reports and presentations on HR metrics for review.
- Responds to staff inquiries about HR and collective agreement concerns.
- Updates and maintains HR policies as required.
- Supports workplace investigations as required.
- Assists in preparing for the timely processing of employee grievances and contract negotiations.
- Processes and files Labour Relations correspondence.
- Coordinates and maintains the collective agreement archive.
- Records, tracks and assists with external legal requests for personnel file information in collaboration with departmental management, as assigned
- Assists in preparing for meetings, taking and transcribing minutes and distribution of the same, as assigned.
- Distributes and maintains confidential and highly sensitive material to appropriate team members and personnel files.
- Supports the HR department as required.
- Other duties as assigned.
- Develops and maintains employee training records
- Maintains HR compliance training requirements
- Maintains organizational training information
- Provides administrative support to the organization\xe2\x80\x99s professional development programs
- Enhances and promotes a strong health, safety and wellness culture across programs and locations
- Assists in the updating of Health and Safety Policy and Procedures
- Assists the Senior Director in the H&S orientation of new employees and monitor compliance
- Coordinates / participates in various Health & Safety meetings (JHSC) and other site-specific activities
- Completes regular site inspections and audits assigned as per internal protocol and established schedules
- Works with the Joint Health and Safety Committee to ensure regular inspections are in place
- Participates in all site-specific injury investigations, reporting and all follow-up as required
- Follows up on action items recommended by the JHSC
- Updates Health and Safety communication boards
- Inputs monthly H&S stats on spreadsheet to feed onto dashboard
- Conducts and supports departments with safety talks
- Provides WSIB information to staff as required
- Ensures the timely reporting for workplace injuries to the WSIB
- Assist sin tracking and maintaining inventory of health and safety equipment and supplies
- Facilitates the Return-to-Work program
- Post-secondary degree/diploma in Human Resources Management or Labour Relations
- CHRP designation an asset
- Minimum 3 years\xe2\x80\x99 progressively responsible administrative experience in Human Resources or Labour Relations within a unionized environment
- Experience working in the non-profit sector
- Familiarity and understanding of collective agreements
- Experience using HR information systems to access, input and compile data (Ultimate Software\xe2\x80\x99s UltiPro preferred)
- Sound working knowledge and understanding of relevant employment legislations, i.e. Ontario Human Rights Code, Occupational Health & Safety Act, Employment Standards Act, etc.
- Excellent organizational, information/data management and planning skills in an environment with multiple and competing priorities
- Ability to take initiative and multi-task, with proven time management skills
- Highly effective interpersonal and communication skills
- Good judgement and decision making in dealing with sensitive and confidential information in a diplomatic, professional and tactful manner
- Ability to work independently, follow instructions, and to take initiative
- Ability to implement continuous quality improvement initiatives to support the core functions of the department
- Ability and willingness to contribute effectively in a team environment and to work cooperatively with others
- Intermediate to Advanced level skills and experience in MS Office (Word, Excel, PowerPoint, and Outlook)
Beware of fraud agents! do not pay money to get a job
MNCJobz.com will not be responsible for any payment made to a third-party. All Terms of Use are applicable.
Related Jobs
Job Detail
-
Job IdJD2131975
-
IndustryNot mentioned
-
Total Positions1
-
Job Type:Full Time
-
Salary:Not mentioned
-
Employment StatusPermanent
-
Job LocationToronto, ON, Canada
-
EducationNot mentioned