Job Description

RNS Health Care

is currently seeking a

Human Resources Administrator

to join our team and support the daily operations of our Human Resources department. This role is ideal for someone who is detail-oriented, highly organized, and comfortable navigating complex employee matters with professionalism and discretion.

About the Role:

As the

Human Resources Administrator

, you will report to the HR Business Partner and serve as the first point of contact for all HR-related inquiries. You will play a key role in supporting various HR processes including attendance management, accommodations, investigations, and collective bargaining. Your ability to manage sensitive information with confidentiality and your knowledge of HR legislation and policy will contribute to the smooth and compliant operation of our HR function.

Who We are Looking For:

Excellent interpersonal and communication skills

Confident in interpreting policies, collective agreements, and employment legislation

Highly organized and able to manage multiple priorities

Strong discretion when dealing with sensitive employee matters

Detail-oriented with a proactive approach to problem-solving

Comfortable attending employee meetings and supporting HR investigations

Strong writing skills for documentation, correspondence, and reporting

Adaptable and collaborative with a professional demeanor

A Day-to-Day Look at the Role:

Serve as the first point of contact for employee inquiries, offering guidance on HR policy and escalating complex matters when needed

Administer attendance and time-off programs, including medical documentation collection, approvals, and tracking

Manage leave of absence and return-to-work processes, and investigate inactive field staff cases

Coordinate job abandonment and accommodation request processes from initiation to resolution

Support disciplinary processes, investigations, and grievance resolution in partnership with HR leadership

Assist in the collective bargaining process, including scheduling, preparing documentation, and minute-taking

Maintain accurate HR documentation and prepare reports related to time off, employee files, and performance management

Draft HR communications such as letters, policies, proposals, and job descriptions

Stay informed on legislative compliance and HR best practices, offering recommendations as needed

Provide backup support to the HR Coordinator and Receptionist during absences or peak periods

What You Will Need to Succeed:

Evidence of a clear Police Records Search for the Vulnerable Sector (completed within the last 6 months)

Post-secondary education in Human Resources or a related field

Ability to interpret legislation, collective agreements, and company policies

Strong computer literacy and administrative skills

Certified Human Resources Professional (CHRP) designation is an asset

Demonstrated integrity, professionalism, and confidentiality

Experience supporting multiple HR functions including employee relations, documentation, and performance management

Excellent organizational and time management abilities

Bilingualism in English and French is considered a strong asset, and we are open to discussing additional compensation for candidates who meet this qualification

About Us:

RNS Health Care Services Inc.

is an accredited organization of professionals providing concerned, competent and compassionate health care services within our community since 1985. Canadian-owned and operated, offering services such as personal support, homemaking, respite care, palliative care, nursing, foot care and community clinics. Our caregivers care for clients in their homes, hospitals, retirement and nursing home facilities.

RNS Health Care Services Inc.

is committed to meeting the needs of persons with disabilities and to providing accessibility accommodations for candidates who require them. Reasonable accommodations are available, upon request, to candidates participating in the selection process. Should you require accommodation, please ensure to notify us in advance. RNS is an equal opportunity employer.

RNS Health Care Services Inc.

does not use artificial intelligence (AI) to screen, assess, or select applicants at any stage of the hiring process. All applications are reviewed and evaluated by our recruitment team

We thank all applicants for their interest; however, only those selected for an interview will be contacted. Please visit our website at

https://rnshc.com/

Job Types: Full-time, Permanent

Pay: $46,000.00 per year

Benefits:

Dental care Disability insurance Employee assistance program Extended health care Life insurance Paid time off
Schedule:

8 hour shift Monday to Friday No weekends
Application question(s):

RNS office employees are working in a hybrid model with an in-office requirement of 3 days per week. Please confirm that you are able to work in-person at our Newmarket, Ontario office 3 days per week. Do you currently hold, or are you actively working toward, your CHRP designation? Please indicate your level of French proficiency (Beginner, Intermediate, Advanced, Not Applicable).
Experience:

HR: 1 year (preferred)
Work Location: In person

Application deadline: 2025-06-20
Expected start date: 2025-07-15