Job Description

Date Posted: 08/21/2023
Req ID: 33579
Faculty/Division: Faculty of Arts & Science
Department: Cell and Systems Biology
Campus: St. George (Downtown Toronto)
Position Number: 00051013

Description:

About us:

The Faculty of Arts & Science is the heart of Canada\xe2\x80\x99s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity:

The Department of Cell & Systems Biology promotes research and teaching in some of the most dynamic and vital areas of biological research. We facilitate the pursuit of cutting-edge research in the molecular life sciences and systems biology and embrace new methodologies and state-of-the-art technologies. Located in downtown Toronto and part of the University of Toronto, one of the world\xe2\x80\x99s top research universities, our department is an ideal place to work, research and make a lasting impression in the field.

This position will report into the Chief Administrative Officer of Cell & Systems Biology. This position will work as part of a collaborate team providing support to three Associate Chairs, and ensuring that various program and administrative deadlines are met.

Your responsibilities will include:

• Liaising with students, staff, and faculty to coordinate program activities
• Checking completeness of applications, and applying established standards when confirming eligibility
• Providing detailed information on eligibility requirements, procedures and deadlines, and sending out instructions and reminders to Instructors and TAs
• Responding to enquiries within the defined scope of the role and redirecting as appropriate
• Creating and updating job postings in the database; coordinating the recruitment and training process for teaching assistants
• Preparing draft employment letters to Teaching Assistants using templates
• Tracking and monitoring TA contracts using a spreadsheet, ensuring that offerings match the entitlement hours the department is obligated to offer to Graduate Students
• Verifying the accuracy and completeness of documents, asking for revisions if needed

Essential Qualifications:

• AdvancedCollege Diploma (3 years) in Business Administration or Biology or equivalent combination of acceptable education and experience
• Minimum two years of recent and related experience working in a post-secondary environment, providing program and administrative support
• Experience updating, maintaining records online platforms and ensuring accuracy
• Experience with providing information to students and staff on programs and departmental processes
• Experience working in a busy, fast-paced environment
• Excellent oral and written communication skills
• Demonstrated skills in Microsoft Word, Excel, and Power Point
• Solid working knowledge of a University student information system: ROSI, ROSI Express and Degree Explorer
• Excellent accuracy and attention to detail
• Excellent problem-solving, organizational and administrative skills
• Excellent customer service skills, and interpersonal skills, with the ability to communicate effectively with students, staff, and faculty
• Excellent time management skills with the ability to meet competing demands

Assets (Nonessential):

• Familiarity with the Faculty of Arts and Science, the School of Graduate Studies practices and procedures
• Knowledge of CUPE Local 3902 Unit 1 procedures and policies

To be successful in this role you will be:

• Communicator
• Meticulous
• Multi-tasker
• Organized
• Problem solver
• Team player

Closing Date: 08/30/2023, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 08 -- $56,514 with an annual step progression to a maximum of $72,271. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Student Services

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

University of Toronto