Job Description

Job Summary

We are seeking a highly organized and detail-oriented Front Office Coordinator to join our team. This role is essential in ensuring the smooth operation of our front office, providing excellent customer service, and supporting our administrative functions. The ideal candidate will possess strong communication skills, proficiency in "Quickbooks" & "MS Office" applications, and a passion for delivering exceptional service in a professional environment.

Responsibilities

Greet and assist visitors in a friendly and professional manner at the front desk Manage multi-line phone systems, directing calls appropriately while maintaining excellent phone etiquette Perform data entry tasks accurately and efficiently, ensuring all information is up-to-date Maintain organized filing systems for both physical and digital documents Provide clerical support including typing, proofreading documents, and preparing reports Assist with bookkeeping tasks using QuickBooks and other accounting software Support customer service efforts by addressing inquiries and resolving issues promptly Utilize Microsoft Office Suite and Google Workspace for various administrative tasks Collaborate with team members to ensure effective communication and workflow within the office Maintain confidentiality of sensitive information while adhering to company policies

Experience

Proficiency in QuickBooks, Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry software Strong organizational skills with the ability to manage multiple tasks simultaneously Excellent typing skills with attention to detail for proofreading documents Previous experience as a Front office coordinator or in customer support roles is highly desirable Familiarity with clerical duties such as filing and managing records is essential
If you are a proactive individual who thrives in a fast-paced environment and has a passion for providing outstanding support to both clients and colleagues, we encourage you to apply for this exciting opportunity as a Front Office Coordinator.

Job Type: Full-time

Pay: $17.56-$20.00 per hour

Expected hours: 40 - 50 per week

Work Location: In person