Job Description

Job Summary

We are seeking a highly organized and professional Front Office Coordinator to join our team. The ideal candidate will serve as the first point of contact for visitors and callers, managing administrative tasks with efficiency and a friendly demeanor. This role requires strong office experience, excellent communication skills, and proficiency in various software tools to support smooth daily operations in a fast-paced environment.

Duties

Greet visitors and clients in a courteous and professional manner at the front desk Manage multi-line phone systems, directing calls appropriately and providing exceptional customer service Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks Handle appointment scheduling, calendar management, and coordinate meetings Maintain filing systems, both electronic and physical, ensuring documents are organized and accessible Assist with clerical tasks such as proofreading, typing, and preparing correspondence Support bookkeeping activities including basic bookkeeping and financial record keeping Provide customer support by addressing inquiries promptly and professionally Manage office supplies inventory and place orders as needed Ensure the reception area is tidy and welcoming at all times

Qualifications

Proven experience in an office setting, preferably as a receptionist or administrative assistant Strong computer skills with proficiency in Microsoft Office Suite, Google Workspace, QuickBooks, and data entry software Excellent organizational skills with keen attention to detail Outstanding phone etiquette with experience managing multi-line phone systems Prior clerical or administrative experience in a medical or dental office is a plus Ability to handle multiple tasks efficiently while maintaining professionalism under pressure Strong organizational skills with the ability to prioritize effectively Experience with bookkeeping or financial record management is desirable Demonstrated ability to proofread documents accurately and maintain confidentiality of sensitive information
This position offers an opportunity to be an integral part of our administrative team, supporting daily operations while providing exceptional service to clients and visitors.

Job Types: Full-time, Permanent

Pay: $17.85-$26.72 per hour

Benefits:

Employee assistance program Life insurance Paid time off RRSP match
Work Location: In person