Job Description

Overview

We are seeking a highly organized and professional Receptionist to join our team. The ideal candidate will be the first point of contact for our clients and visitors, providing exceptional agents service while managing various administrative tasks. This role requires a friendly demeanor, strong communication skills, and the ability to multitask in a fast-paced environment. Experience in a Real Estate office setting is a plus.

Responsibilities

Greeting guests, answering phones, and directing incoming calls to the appropriate agents or staff Managing and scheduling showing appointments through BrokerBay Preparing and handling real estate documents, including Listings, Offers, Waivers, Amendments, etc. Broker loading and editing MLS listings using Realm Creating and managing offer documents using Skyslope Forms and DigiSign Maintaining office organization, ensuring reception area, kitchens, supply rooms, and common areas are tidy Creating brochures/feature sheets and other marketing material using Canva Ensuring office supplies are adequately stocked and placing new orders when needed Filing, scanning, photocopying, and managing other administrative tasks Supporting management with special duties and projects as required

Skills

1 year of experience in a real estate office, including proficiency in BrokerBay, Realm, SkySlope, and DigiSign Proven experience as a receptionist or in a similar clerical role is preferred. Strong organizational, planning, and time management skills, with the ability to prioritize tasks and meet deadlines Excellent communication skills, with the ability to handle challenging situations with professionalism and diplomacy Tech-savviness, including proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Canva and Mailchimp High level of discretion and professionalism Attention to detail and accuracy in all tasks
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Job Types: Full-time, Permanent

Pay: From $20.00 per hour

Expected hours: 40 per week

Work Location: In person