Job Description

Fractional Operations Coordinator

Organization:

Biotecture Inc.

Location:

Edmonton, Alberta (primarily work from home but some in-person meetings/events required)

Type:

3-month contract for probationary period, renewable in 6-month terms

Hours:

Minimal hours, high responsibility (flexible 1-7 hrs/week, evolving with time)

Compensation:

$27-40/hr

*Please note that this position is NOT intended to be temporary as flagged by Indeed.

About Us

Biotecture Inc. is an emerging multidisciplinary company working at the intersection of socially responsible architecture, land stewardship, innovation, and strategic foresight. We advance justice-oriented, sustainability-driven work in partnership with communities and institutions, with a particular focus on equity-deserving and historically marginalized groups.

As a founder-led company in an early but intentional growth phase, we value clarity, care, and systems that support long-term resilience.

The Role

We are seeking an experienced and intrinsically motivated Fractional Operations Coordinator to support our busy Founder & CEO across multiple business ventures and federal, provincial, and municipal governance roles.

This role is best suited for someone who excels at execution, organization, and follow-through, and who would enjoy supporting a values-driven leader across both professional and personal logistics. We are looking for someone who understands that support roles are about reducing friction. This role requires follow-through and anticipatory support -- you close loops, surface information at the right time, and minimize the need for follow-up.

Key Responsibilities

No week will be the same! We are seeking a leader who thrives on a commitment to trying new things.

Founder & Personal Support

Calendar management, scheduling, and downtime protection Travel and event logistics/setup Administrative and life management tasks that reduce cognitive load Tracking commitments and deadlines across multiple roles Develop lightweight operational systems
Academic & Professional Support

Administrative support for doctoral program application processes Document preparation, organization, and submission tracking Managing job applications, board tasks, and governance-related applications and materials
Business & Administrative Support

Assisting with policy, process, and documentation development Research support Stakeholder coordination Supporting company projects and initiatives Tracking tasks and performing ongoing followup

Education

Bachelor's degree or equivalent professional experience in operations, business, public administration, communications, or related domains Bonus: Entrepreneurial experience, MBA, project management certification, change management/executive coaching experience

Qualifications

3+ years supporting leadership Analytical reasoning skills and ability to synthesize information into clear summaries Comfort navigating digital tools, cloud-based systems, and asynchronous communication environments Operated in complex, multi-stakeholder environments Managed confidential information and sensitive decisions Exposure to regulated environments

Core Competencies

Situational awareness (Can you differentiate what information matters and to whom?) High responsiveness to feedback (How do you absorb constructive criticism?) High ownership (You find and solve problems before they become an issue.) Decision framing (Can you present options clearly and succinctly?) Systems thinking (Do you reduce complexity and cognitive load?) Boundary respect and enforcement (How do you maintain work priorities?) Written synthesis (Clear and concise briefs and summaries.) Articulate communication (Do you speak and write clearly?) Emotional steadiness (Self-regulated, not reactive.)

You may be a great fit if you:

Have supported executives/founders Embody a growth mindset and love learning Enjoy working independently in ambiguity with creative freedom Are keen to build a relationship with an energetic values-based leader Desire a socially impactful role Thrive in collaborative, values-driven work environments

Non-Negotiables:

Comfortable working with a neurodivergent leader and able to support energy management Professional maturity to represent the founder appropriately in diverse environments Proactive ability to flag risks early Excellent written and oral communication skills High standards and attention to detail Ability to hold complexity and maintain strict confidentiality Mission-aligned drive to improve quality of life and existing systems Adaptable, flexible, and innovative Comfortable questioning assumptions, decisions, and providing constructive feedback to drive our mission forward Clear criminal record check

Bonus if you have:

Familiarity with architecture, real estate/land stewardship, and/or urban planning Experience working with Indigenous communities, racialized groups, or disability justice frameworks A background in inclusive communications or design justice

To Apply:

1. Send an expression of interest (in any format - written, video, audio, and beyond!) and resume to mindy@biotectureinc.com.

2. Selected applicants will be asked to complete a screening questionnaire.

3. Shortlisted candidates will be invited to an in-person interview.

Please note:

This is the only application method. Applications sent on LinkedIn and Indeed will not be reviewed.

We thank all applicants for their interest. Due to the high volume of applications we receive, only those selected to move forward will be contacted. Posting will remain open until the ideal candidate is selected.

We welcome and encourage applications from equity-deserving groups, including Indigenous, Black, racialized individuals, people with disabilities, members of the 2SLGBTQ+ community, and those with lived experience of marginalization. If you require accommodations to apply, please contact

mindy@biotectureinc.com

and we'll be happy to support you.

Job Types: Part-time, Fixed term contract, Casual
Contract length: 3 months

Pay: $27.00-$40.00 per hour

Expected hours: 1 - 7 per week

Benefits:

Casual dress Flexible schedule Work from home
Work Location: Hybrid remote in Edmonton, AB