Job Description

Job Number:
J0625-0414
Posting Date:
July 3, 2025
Closing Date:
July 11, 2025
Job Title:
Project Coordinator [Facilities]
Branch/Department:
1076 Ellesmere Road
Division:
Enterprise Projects and Facilities Management - EPFM
Employment Type:
Permanent Full Time
# of Open Positions:
1
Salary:
$93,329.60 - $105,469.00/Year

Posted Internally & Externally

Hours per week and Schedule of Work (Hours and Schedule of work are subject to change in accordance with Article 19):

35 hours per week. Evenings and Saturdays required. Plus seven [7] variable hours.

Assignment:

This position will support the State of Good Repair (SOGR) team in managing system based facilities renewal projects.

Location:

This position requires working from multiple sites. The base location is to be determined.

JOB SUMMARY:

Under the direction of the designated supervisor, is responsible for the effective coordination of major construction, renovation and rehabilitation of library facility projects.

DUTIES:

Coordinates a team of contractors and consultants to effectively implement construction projects, major renovations, rehabilitation and alterations to library facilities in accordance with the Library's policies and standards Monitors the conditions of constructed assets for repairs and rehabilitation and conducts research on new materials, construction techniques, and procedures Provides advice, guidance and technical assistance in the development of construction and renovation programs Prepares detailed reports and monitors schedules and graphs, and maintains accurate records of development and budgets on all assigned projects, initiates correction of deficiencies and warranty items Coordinates all documentation, including all correspondence from architects, engineers, building inspectors, contractors and sub-contractors Prepares pre-qualification specifications and directs the consultants in the preparation of specifications and tender documents; edits reports and project documents for approved projects Secures approvals from various regulating and government agencies and inspects and monitors work in progress by contractors, ensuring that all work executed is in accordance with the approved project drawings and specifications Assists in the resolution of delay claims and disputes that may arise through the execution of construction activities in the event of disputes in litigation Monitors all construction projects as they relate to Health and Safety regulations and maintains records on infractions and accidents in the event of litigation Assists in the preparation of material for representation at Court, Discovery and/or Judicial Hearings Maintains effective working relations with contractors, consultants, library public service staff, area municipalities, government bodies and facility operations Performs other duties as assigned

QUALIFICATIONS:

Undergraduate degree in a related field or an equivalent combination of education and experience A minimum of 5 years' experience and demonstrated knowledge of all aspects of institutional facility construction and project management Extensive knowledge of and experience in the design and construction of institutional facilities with particular emphasis on construction related to relevant legislation, codes and practices including the Occupational Health and Safety Act Thorough knowledge of and experience in the application of engineering and architectural principles, practices and standards Understanding of cost accounting, facility construction cost estimating and value engineering Familiarity with institutional facility "State of Good Repair" audits and life-cycle costing related to major facility components Working knowledge of current project software Excellent oral and written communication, interpersonal and presentation skills A valid Ontario Driver's Licence Class "G", and use of a personal vehicle for site visits preferred. Ability to establish and maintain cooperative working relationships.

Upon request, accommodation will be provided through all stages of the recruitment and selection process.


If you are invited to participate in the assessment process and require accommodations for the assessment, we ask that you provide your accommodation request as soon as reasonably possible.


TPL invites applications from all qualified individuals. The Library is committed to equal opportunity, diversity in the workplace, equity and reconciliation, and welcomes applications from Indigenous people, Black and racialized groups, people with disabilities, 2SLGBTQ+ people and women.