Job Description

DescriptionWhile this position welcomes applications from the public, please note that preference will be given to current employees at the University of Alberta. Please log in to verify your internal candidate status.This position is a part of the Non-Academic Staff Association (NASA).This position has a term length of one year plus a day and offers a comprehensive benefits package which can be viewed on our .Work primarily takes place at North Campus, Edmonton.Working at the University of AlbertaThe University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, M\xc3\xa9tis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to more than 14,000 faculty and staff, over 40,000 students and 260,000 alumni worldwide.Your work will have a meaningful influence on a fascinating cross-section of people \xe2\x80\x94 from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. .Working for the DepartmentFacilities and Operations is a diverse portfolio responsible for a range of essential services and work across our five campuses. From managing capital construction and renovations, providing utilities and energy management, to delivering student and campus services, Facilities and Operations works behind the scenes to make the university a great place to study, learn and work.PositionThe Executive Coordinator position offers a unique opportunity to provide senior-level administrative support to our dynamic team, particularly assisting an Associate Vice President in Facilities & Operations. You will play a pivotal role in ensuring smooth operations and successful project delivery, aligning our administrative services with our goals and objectives. If you\'re ready for a challenging yet rewarding role, apply now with your resume and a compelling cover letter. Your skills are needed to drive our success!DutiesIn this role, you will take on a pivotal position in our organization, overseeing a wide range of tasks to ensure seamless daily operations:

• Managing access to calendars and schedules, prioritizing meetings and events.
• Coordinating meetings and conferences, including compiling and distributing materials, recording minutes, and ensuring action item follow-up.
• Offering clerical support, formatting, editing, and proofreading documents to uphold our professional standards.
• Acting as the central point of contact for the business unit, ensuring timely responses to requests for information.
• Coordinating, collecting, and sharing information for submission to various governance committees.
• Drafting and generating routine communications, as well as composing correspondence for signature.
• Preparing standard and ad-hoc reports for the business unit, running and analyzing reports and queries.
• Training other staff in administrative processes and providing guidance to fellow administrative team members.
• Liaising with other administrative staff to facilitate information flow between units.

Minimum Qualifications

• Two (2) year Diploma in Office Administration or equivalent;
• Minimum of 3 years of related experience at a senior administrative level;
• Intermediate to expert level of competence using Google Suite and database applications;
• Proficiency in proofreading, grammar skills, attention to detail.

Preferred Qualifications

• Experience in administration in a large unionized organization considered an asset
• Proficient knowledge of University of Alberta policies and procedures is preferred

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, M\xc3\xa9tis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.Note: This opportunity will be available until midnight May 21, 2024, Edmonton, Alberta local time.

University of Alberta