Job Description

Description :Dream is looking for an Executive CoordinatorDream is always looking for the best and brightest to join its thriving community. We are currently looking for an Executive Coordinator who will provide support to members of our Senior Leadership Team.Who are you?Are you smart, energetic, professional, and friendly? Do you always stay one step ahead, making your way through ambiguity and looking for ways to improve how things are done? Do you enjoy solving puzzles including working with numbers to solve practical problems? If youre also detail-oriented, read on. We want to hear from you.You like people and people like working with you, and it shows in the relationships you build inside and outside an organization. During your 3+ years of experience in executive support, youve become a pro at getting things done. Youre comfortable working in a corporate environment and you know always to stay professional and maintain a high level of confidentiality. You enjoy managing and organizing, so youre happy to work not only on professional matters but also to help with personal matters.You have a knack for anticipating needs and adapting to fast-changing circumstances. You use your common sense to make things happen and you consistently deliver top quality results, even in a fast-paced environment.We want to find someone who will work hard and wants to learn, contribute, and have fun. In other words, we want you to fit in here. This is a unique chance for you to take on challenging responsibilities, be a part of exciting new opportunities, and help our team achieve its goals. Are you ready?What will you do?Below are some of the primary responsibilities you will be taking on in this role. There will be more, but we can discuss those in person.

• Act as the internal and external point of contact with C-suite Executives and their teams
• Handle all requests to allow the team to focus on their business priorities and responsibilities.
• Manage very busy schedules, including responding to calendar requests and booking travel both domestically and internationally.
• Stay on top of documents, resolutions, and cheques to make sure everything is handled on time
• Manage and track invoices and expenses, from initial analysis to following up on any variances
• Assist in planning a variety of events and researching points of interest as directed.
• Provide administrative support to the Manager, Executive Coordination
• Greet clients with a professional manner for all in house meetings.
• Lead by example to work effectively and collaboratively with other executive support staff in the organization.

What type of experience do you have?These are only some of the things wed like you to bring to the table. We can cover the rest when we meet.

• You have at least 3 years of experience providing support to senior executives.
• Youre comfortable booking travel and coordinating and managing a busy schedule.
• You have a good judgment, sound common sense and combine high energy with emotional maturity, tact, diplomacy, and the utmost discretion.
• Youre ok with working overtime hours and being on call when its needed to meet challenging and changing deadlines.
• You have impressive MS Office skills with Word, Excel, PowerPoint, Outlook, Kofax and Adobe
• You are very comfortable using smartphones, tablets and other technologies.

Who are we?
Dream Unlimited is an award-winning Canadian real estate investment, development and management company with approximately $26 billion of assets under management in North America and Europe. Our scope of business includes asset management and management services for four publicly listed funds.Dream has grown substantially since its formation in 1994, becoming one of Canadas leading real estate companies with a diverse workforce in North America and Europe. We are one of Canadas largest developers, building communities for people to live in; developing land, homes, condominiums, retail centers and renewable power projects. We also build communities to work in, bringing office, industrial and retail spaces to life. We invest in and manage properties, enriching them for the people who work here and the greater community.Our entrepreneurial spirit drives us to seize unconventional opportunities and approach every project with passion and purpose. At Dream, we care about our employees, provide exciting work opportunities, open work environments, and fun events, fostering an atmosphere where continuous learning and innovation thrive. Join us and make a difference.Dream Unlimited is committed to workplace diversity and provides accommodations to applicants with disabilities throughout our hiring process. If you require accommodation through any aspect our process, please let us know and we will work with you to meet your needs.