Job Description

We're Hiring: Executive Assistant to the CEO

Are you a master of organization, a strategic thinker, and a trusted right-hand to leadership? WestGen is seeking a dynamic Executive Assistant to support our CEO and Board of Directors in advancing our mission and driving key initiatives forward.

This is more than just an administrative role -- it's a chance to be at the heart of decision-making, governance, and impactful projects that shape the future of our organization.

What You'll Do

As our Executive Assistant, you'll:

Be the CEO's go-to for calendar management, travel coordination, and meeting logistics. Prepare agendas, take minutes, and ensure follow-through on action items. Manage select partner and vendor relationships to ensure smooth collaboration and service delivery. Participate in management meetings and contribute to strategic planning sessions. Support the coordination and execution of strategic initiatives across departments. Maintain governance documentation and society registrations. Plan and execute signature events like our Annual General Meeting. Represent the CEO in meetings and communications when needed.

What You Bring

Post-secondary education in Administrative Support or Business Development. 3+ years in a senior administrative role, ideally supporting executives. Exceptional organizational skills and the ability to juggle multiple priorities. Strong interpersonal and communication skills - you're approachable, professional, and tactful. Proficiency in Microsoft Office and comfort with data entry and reporting. A proactive mindset, high integrity, and a knack for problem-solving.

Why Join WestGen?

Be part of a purpose-driven organization with a bold vision for the future. Collaborate directly with leadership and contribute to strategic initiatives. Thrive in a supportive, team-oriented culture that values your voice. Enjoy opportunities for professional development and career growth.

What We Offer

Competitive compensation based on experience Comprehensive benefits & performance bonus opportunities Pension matching A fun, inclusive, and encouraging work atmosphere

Ready to Apply?

If you're a resourceful, detail-oriented professional who thrives in a fast-paced environment and wants to be part of something meaningful - we want to hear from you!

Job Types: Full-time, Permanent

Pay: $64,000.00-$78,000.00 per year

Benefits:

Company events Company pension Dental care Extended health care Life insurance On-site parking Paid time off
Work Location: In person