Job Description

Overview

We are seeking a highly organized and proactive Executive Assistant to support our CEO in a fast-paced environment. The ideal candidate will possess exceptional administrative skills, attention to detail, and the ability to manage multiple tasks efficiently. This role requires a professional demeanor and the capacity to handle sensitive information with discretion.

Responsibilities

Manage the CEO's calendar using Google Calendar, scheduling appointments and meetings while ensuring optimal time management. Prepare and organize documents for meetings, including agendas, presentations, and reports. Handle correspondence on behalf of the CEO, including emails and phone calls, demonstrating excellent phone and email etiquette. Maintain filing systems for both physical and digital documents, ensuring easy retrieval of information. Provide customer service support by addressing inquiries and resolving issues promptly. Perform data entry tasks accurately to maintain up-to-date records. Proofread documents for accuracy and clarity before distribution. Coordinate travel arrangements for the CEO as needed. Support front desk operations when required, greeting visitors and managing multi-line phone systems.

Experience

Proven experience in an administrative role or as an executive assistant is preferred. Proficiency in Google Workspace is essential. Familiarity with DocuSign for document management is a plus. Strong organizational skills with the ability to prioritize tasks effectively. Excellent typing skills with attention to detail in all written communications. Previous clerical experience is advantageous, particularly in a corporate setting. Comfortable with productivity tools and learning proprietary software (e.g., Gmail, sheets, Google Calendar) Can troubleshoot basic tech issues A background in customer service will enhance your ability to interact positively with clients and stakeholders. Join our team and contribute to the success of our organization by providing essential support to our leadership!
Job Type: Full-time

Benefits:

Casual dress Dental care Extended health care On-site parking
Work Location: In person