Job Description

Title: Executive Assistant & Cross-Functional Project Coordinator

About Us:

Galerie au Chocolat, a thriving Montreal-based chocolate manufacturer, is seeking a highly organized and collaborative Executive Assistant to support our President. We value teamwork and are looking for someone who can efficiently manage administrative tasks while facilitating cross-functional collaboration. If you excel in a dynamic environment and are passionate about contributing to a growing company, we encourage you to apply.

Job Summary:

The Executive Assistant & Cross-Functional Coordinator will provide comprehensive administrative support to the President and ensure seamless collaboration across departments. This role requires a detail-oriented individual who can effectively manage priorities and contribute to the successful execution of company projects.

Key Responsibilities:

Manage the President's schedule, email correspondence, and appointments. Prepare and edit presentations, reports, and project-related documents. Assist in costing projects for clients and internal initiatives. Coordinate project timelines and ensure deadlines are met, working collaboratively with various teams. Maintain organized records and files. Facilitate communication and collaboration between departments. Perform other administrative and project-related tasks as needed.

Qualifications:

Proven experience as an Executive Assistant or Project Coordinator. Strong organizational and time management skills. Excellent communication skills, both written and verbal. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to handle confidential information with discretion. Experience in cross-functional collaboration. Flexibility and adaptability to changing priorities. Detail-oriented with strong problem-solving skills. Experience in a small to mid-size food manufacturing environment is a plus.

Additional Requirements:

This position is on-site five days a week.

Titre: Adjoint(e) de Direction et Coordonnateur(trice) de Projets Interfonctionnels

A Propos de Nous:

Galerie au Chocolat, un fabricant de chocolat prospere base a Montreal, recherche un(e) adjoint(e) de direction hautement organise(e) et collaboratif(ve) pour soutenir notre president. Nous valorisons le travail d'equipe et recherchons une personne capable de gerer efficacement les taches administratives tout en facilitant la collaboration interfonctionnelle. Si vous excellez dans un environnement dynamique et que vous etes passionne(e) par la contribution a une entreprise en croissance, nous vous encourageons a postuler.

Sommaire du Poste:

L'adjoint(e) de direction et coordonnateur(trice) de projets interfonctionnels fournira un soutien administratif complet au president et assurera une collaboration harmonieuse entre les departements. Ce role exige une personne soucieuse du detail, capable de gerer efficacement les priorites et de contribuer a la realisation reussie des projets de l'entreprise.

Responsabilites Principales:

Gerer l'agenda, la correspondance electronique et les rendez-vous du president. Preparer et reviser les presentations, les rapports et les documents relatifs aux projets. Aider a l'etablissement des couts des projets pour les clients et les initiatives internes. Coordonner les echeanciers des projets et veiller a ce que les delais soient respectes, en travaillant en collaboration avec diverses equipes. Maintenir des dossiers et des fichiers organises. Faciliter la communication et la collaboration entre les departements. Effectuer d'autres taches administratives et liees aux projets, selon les besoins.

Qualifications:

Experience averee en tant qu'adjoint(e) de direction ou coordonnateur(trice) de projets. Solides competences en organisation et en gestion du temps. Excellentes competences en communication, tant a l'ecrit qu'a l'oral. Maitrise de la suite Microsoft Office (Word, Excel, PowerPoint, 1 Outlook). 1. samabac.com samabac.com Capacite a traiter les informations confidentielles avec discretion. Experience en collaboration interfonctionnelle. Flexibilite et adaptabilite aux priorites changeantes. Souci du detail et solides competences en resolution de problemes. L'experience dans un environnement de fabrication alimentaire de petite a moyenne taille est un atout.

Exigences Supplementaires:

Ce poste est sur place cinq jours par semaine.
Job Types: Full-time, Permanent

Pay: From $55,000.00 per year

Benefits:

Casual dress Company events On-site parking Store discount
Schedule:

Day shift Monday to Friday
Ability to commute/relocate:

Saint-Laurent, QC H4T 1Z5: reliably commute or plan to relocate before starting work (required)
Experience:

Project management: 3 years (preferred)
Work Location: In person