Executive Assistant/project Coordinator
Vaughan, ON, CA, Canada
Job Description
We are seeking a resourceful Executive Assistant / Project Coordinator to support our executive leadership while managing key operational and client-facing projects. This role requires someone who is just as comfortable scheduling meetings and managing calendars as they are overseeing the progress of printing jobs and coordinating with internal and external stakeholders.
Key Responsibilities:
Executive Assistant Duties:
Provide high-level administrative support to the CEO and other executives Manage calendars, travel arrangements, emails, and internal communications Prepare presentations, reports, and meeting notes Handle confidential information with discretion Act as a liaison between the executive team and clients, vendors, and staff
Project Management Duties:
Coordinate and track printing projects from initiation to delivery Serve as the point of contact between clients, sales, production, and design teams Monitor deadlines, budgets, and project milestones Proactively identify and resolve roadblocks or delays Maintain accurate documentation and ensure quality control standards are met
Qualifications:
3+ years in an Executive Assistant, Project Manager, or Operations role (experience in printing, marketing, or manufacturing is a plus) Exceptional organizational and multitasking skills Strong written and verbal communication abilities Ability to prioritize and thrive in a fast-paced environment Professional demeanor and a proactive, can-do attitude
Job Type: Full-time
Pay: $50,000.00-$65,000.00 per year
Additional pay:
Bonus pay
Benefits:
Dental care
Flexible language requirement:
French not required
Schedule:
Monday to Friday
Work Location: In person
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Job Detail
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Job IdJD2419120
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IndustryNot mentioned
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Total Positions1
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Job Type:Contract
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationVaughan, ON, CA, Canada
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EducationNot mentioned