Job Description

Your Opportunity:
Please note that this posting may be used to fill multiple positions within Acute Care Alberta. Applications will be considered as they are submitted. Supporting the Executive and leadership of Acute Care Alberta, the Executive Administrative Coordinator position provides senior administrative services and support the leadership team for the organization. This position provides comprehensive administrative support services which contribute to the efficient and professional operation of the executive offices. As this is a provincial team, this position's location is negotiable and may be eligible for a remote/hybrid work arrangement. It is an exciting time to join the organization, as the province works to re-imagine and re-organize healthcare administration and delivery. Acute Care Alberta is a new provincial health agency in Alberta that provides active, short-term care services for patients who have a severe injury, illness, urgent medical condition, or are recovering from surgery. Delivering health care and overseeing health operations at hospitals and urgent care centres, ACA ensures that every Albertan receives the care they need as soon as they need it.
Description:
Key responsibilities include: managing the executives' calendar; prioritizing appointments and proactively resolving conflicts; proactively creating and maintaining effective work-flow to accomplish the work of the office which includes the handling of a variety of projects and tasks simultaneously; providing support to committees; gathering, compiling and relaying confidential information and material; making travel arrangements; compiling the necessary background and documentation material for meetings; monitoring, tracking and negotiating timelines on all Action Requests; preparing office expense claims; reviewing, taking action and distributing incoming correspondence and responding directly to day-to-day phone, email and in person inquiries. Issues Management: Is responsible for the effective administration and coordination and management of information, correspondence, facts and data. Financial Management: Supports oversight on portfolio budgets, and resources.

Recovery Alberta:

N

Classification:

Executive Administrative Coord

Union:

Exempt

Unit and Program:

Exec Admin

Primary Location:

South Tower

Location Details:

Eligible to work hybrid (on/off site) within Alberta

Negotiable Location:

Provincial

Employee Class:

Regular Full Time

FTE:

1.00

Posting End Date:

13-APR-2025

Date Available:

21-APR-2025

Hours per Shift:

7.75

Length of Shift in weeks:

2

Shifts per cycle:

10

Shift Pattern:

days

Days Off:

Saturday/Sunday

Minimum Salary:

$27.06

Maximum Salary:

$45.23

Vehicle Requirement:

Not Applicable

Required Qualifications:

Minimum of High School Diploma and a Post- Secondary Diploma, preferably in office or Business Administration. Minimum of 3 years of experience supporting at the executive level and preferably with a background in a healthcare environment (combination of formal education, training, and experience will be considered).

Additional Required Qualifications:

Excellent knowledge of political sensitivities and the interests of diverse stakeholders. Considerable ability to stay focused, efficient, and effective in managing multiple priorities within tight deadlines. Excellent problem-solving skills and analytical thinking. Strong working knowledge of Microsoft Office software. Ability to work with a high degree of independence. Strong interpersonal skills, diplomacy and good judgment. Excellent calendar management skills, including the coordination of complex senior level meetings. Excellent written and verbal communication skills. Excellent work ethic. Attention to detail. Reliability and personal suitability must be demonstrated. Demonstrated ability to handle confidential information appropriately.