Job Description

Job Title:

Executive Assistant / Operations Manager - Real Estate

Location:

Toronto, ON (In-Office) Shops of Don Mills

Type:

Full-Time

Compensation:

Competitive salary based on experience + performance-based bonus

About the Role

We are seeking a proactive, detail-oriented Executive Assistant and Operations Manager to support a senior real estate professional with a team of agents. This is a full-time, in-office position ideal for someone who thrives in a fast-paced environment, has a strong grasp of residential real estate processes, and brings both operational oversight and high-level administrative support.

You'll be responsible for managing day-to-day business activities, ensuring listings and transactions run smoothly, and providing executive-level assistance to ensure optimal efficiency. Discretion, reliability, and a high degree of organization are essential.

What You'll Do:

Provide executive support including scheduling, email, and document management Assist in managing property-related transactions and administrative tasks Coordinate listings, prepare documentation, and manage timelines Communicate with clients and vendors professionally and efficiently Oversee internal processes, workflows, and project tracking Maintain records, reporting systems, and financial summaries Use tech tools and automations to streamline administrative tasks

You're a Strong Candidate If You:

Have 3+ years of real estate administration experience Are confident with real estate documentation, listings, and transaction processes Are highly organized, reliable, and excellent with time management Communicate clearly and professionally -- both written and verbal Are tech-savvy and experienced with tools like Google Workspace, CRMs, and spreadsheets Use or are open to learning AI tools (e.g., ChatGPT, Zapier, Notion) Take initiative and thrive in a dynamic, high-performance environment

Bonus Points For:

Experience supporting a senior executive or entrepreneur Familiarity with leasing and property management workflows Exposure to basic financial tracking or bookkeeping

Compensation:

Salary is commensurate with experience and includes a performance-based bonus structure.

Job Types: Full-time, Permanent

Pay: $60,000.00-$70,000.00 per year

Additional pay:

Bonus pay
Benefits:

Dental care Extended health care
Schedule:

Monday to Friday
Work Location: In person