Job Description

SV Law is currently seeking an experienced and detail-oriented

Estates Law Clerk

to join our team in Guelph. This is a full-time opportunity to be part of a respected law firm that values collaboration, community, and professional excellence.

As an Employer of Choice, SV Law is proud to offer a supportive, flexible, inclusive, and dynamic work environment. We provide competitive compensation, opportunities for growth, as well as benefits and perks that support your life, family, community, and wellbeing.

Job Overview:

This role plays a key part in supporting the administration of estate matters from initial intake through to final distribution. You will work closely with lawyers, clients, estate trustees, and institutions to ensure the efficient and accurate management of estate files, with a strong focus on client service, organization, and legal compliance.

Key Responsibilities:

Organize, maintain, and track estate files, including correspondence, court documents, and supporting materials Prepare and submit court forms required for Certificate of Appointment applications to the Ontario Superior Court Provide full administrative support throughout the estate file lifecycle, including interim and final reporting Liaise directly with clients, beneficiaries, and estate trustees regarding all aspects of estate administration Conduct asset valuations and assist in the liquidation and distribution of estate assets Prepare estate accounting, releases, and distribution documentation Coordinate communications with banks, investment institutions, lawyers, and the courts Draft correspondence, notifications, and updates to beneficiaries and stakeholders Ensure timely and accurate file management to meet deadlines and maintain a high standard of client service Perform other duties and provide additional support as required within the practice group

Qualifications:

Law Clerk or Legal Assistant Diploma (or equivalent certification) Minimum of 3-5 years of experience in estate administration or a similar role within a law firm Strong knowledge of estate processes, court application procedures, and probate requirements in Ontario Excellent organizational skills with the ability to manage multiple deadlines and competing priorities High attention to detail, accuracy, and file management practices Strong interpersonal and communication skills, particularly in client-facing and sensitive situations Professional, adaptable, and able to work both independently and collaboratively

Technology & Tools:

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Experience with legal document management systems (e.g., NetDocuments) and practice management software (e.g., Soluno) is an asset

What We Offer:

Competitive salary and comprehensive benefits package A supportive, inclusive, and team-oriented culture Opportunities for professional development and continuing education Flexibility and a strong focus on work-life balance A chance to contribute to a respected firm that values both its employees and the community

About SV Law:

With a legacy of over 50 years serving Guelph and surrounding communities, SV Law offers a full range of legal services across practice areas including estates, litigation, corporate, real estate, and family law. We are dedicated to delivering client-focused legal solutions, fostering professional growth, and supporting the communities we serve.

Our Commitment to Inclusion:

SV Law is committed to fostering a respectful, accessible, and inclusive workplace. We welcome and encourage applications from individuals of all backgrounds and abilities. If you require accommodation during the recruitment or interview process, please let us know -- we will work with you to meet your needs.

We appreciate all applications; however, only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Benefits:

Company events Dental care Employee assistance program Extended health care Flexible schedule On-site parking Paid time off RRSP match Tuition reimbursement Vision care Wellness program Work from home
Experience:

Estates Administration: 3 years (preferred) Estate Accounting: 2 years (preferred)
Work Location: Hybrid remote in Guelph, ON