Are you looking for a rewarding career in the unique industry of shipbuilding? Do you want to work for a well-managed company that puts people first? If you are looking for a career that\xe2\x80\x99s more about making a life than simply making a living, then come aboard the Genoa team! Genoa Design International is currently recruiting for a Document Controller to join our Team!

As a Document Controller at Genoa, you will be a contributing team member to the project(s) you are assigned to. Strong document control and accurate records contribute to keeping everything on track and delivering projects on time.

WHO WE ARE

Genoa Design International has been providing production design and 3D modeling services to shipbuilding and offshore industries from here in Newfoundland and Labrador since 1995. In that time, we\xe2\x80\x99ve become one of the most sought-after production design firms in the North American shipbuilding market.

With collaboration as the cornerstone of our work, we approach every day with a focus on our core values: Put People First, Create Lasting Relationships, Make a Difference, Own It, Live Well, and Never Stand Still. Our customers tell us that our employees\xe2\x80\x99 everyday demonstration of our values sets Genoa apart from competitors.

With a team of designers, administrators, and technical support staff dispersed between locations, Genoa provides expertise and dedicated support throughout the shipbuilding process. Currently, Genoa is active in major government initiatives such as Canada\xe2\x80\x99s National Shipbuilding Strategy (NSS) and in commercial contracts in shipyards throughout North America.

WHAT YOU\xe2\x80\x99LL DO

We are looking for an individual who understands the importance of accuracy, efficiency, and understands that no detail is too small. The successful candidate will work closely with a diverse team of professionals and technical managers. They must take direction, be able to multitask, have a strong foundation in Microsoft suite of programs, and use professional communication techniques in a variety of settings: phone, email, meetings, and facilitating learning sessions.

Primary responsibilities include managing technical documents (drawings, specifications, etc.) and incoming and outgoing project documentation, coordination with project team members, conducting quality assurance checks to ensure document control procedures are followed, and generation of transmittals. Prior experience in Document Control in an Engineering, Design, Construction, or related industry is considered a strong asset.

Lastly, to be successful in this role you must have open communication and have the ability to work in a deadline driven environment!

As a Document Controller, responsibilities include but are not limited to:

• Follow established or create hierarchical filing systems including protocols on naming, working, and superseding documents.
• Responsible for receiving, monitoring, and completing all drawings and documentation in systems for the designated projects.
• Stamp, log, and check-in all drawings, specification and documentation as required by the project.
• Process project-wide document requests within SharePoint ensuring the formatting, identification, numbering, and publication of controlled and collaborative information is under document and revision control.
• File documents in accordance with recognized systems.
• Manage and maintain ledgers and document logs.
• Perform quality management control audits.
• Generation of document transmittals.
• Manage the processes of documentation within the organization.
• Provide training on the processes of documentation, filing and naming systems.
• Maintain confidentiality on sensitive information in accordance with project, company, and client policies.
• Ensure document control function is being performed in accordance with corporate procedures and project requirements in a timely and efficient manner.

WHAT YOU\xe2\x80\x99LL NEED IN YOUR TOOLKIT

• Minimum 3 years of document/ record management experience and good working knowledge of Microsoft SharePoint based document management software.
• Excellent computer skills including MS Office and an ability to work with minimal supervision.
• Excellent communication, organizational and interpersonal skills.
• The ability to work in an integrated project team environment.

WHY YOU\xe2\x80\x99LL LOVE WORKING WITH US

We\xe2\x80\x99re making waves! Genoa\xe2\x80\x99s powerhouse is our people who are both passionate about our projects and motivated to deliver superior results. The Genoa formula is simple: Put People First. Drive the 3D Model. And never, ever stand still. Our quest for quality and continuous improvement is at the heart of all we do.

At Genoa, we take caring for our people seriously! We\xe2\x80\x99re committed to creating and maintaining a 5-star workplace. Here are some of the ways we keep the pep in our step:

• Attractive compensation package.
• RRSP matching program.
• Comprehensive group insurance plan and EFAP program.
• Vacation and discretionary days.

BUT WAIT \xe2\x80\xa6 THERE\xe2\x80\x99S MORE

• A flexible work schedule.
• Modern, yet comfortable office space.
• Sit-stand desks for your ergonomic health.
• Rewards and recognition for a job-well done.
• An employee wellness program to spend on whatever makes you happy.
• A minimum of 8 volunteer hours each year to support causes that matter to you and community engagement opportunities.
• An outstanding commitment to training, development, career growth & opportunity with our award-winning in-house Academy; offering advanced technical training along with the diverse soft skills needed to stay ahead of the curve and confident in your role.

EMBRACING A SEA OF DIFFERENCES

At Genoa Design, we strive to create a supportive and inclusive environment and are committed to ensuring that our people feel comfortable to be their truest selves at work. This commitment is built into our core values and our passion to embrace a person\xe2\x80\x99s unique abilities, strengths, and differences.

We are proud to be an equal opportunity employer that is dedicated to building a diverse team and promoting a sense of belonging. We achieve this through encouraging our people to voice their ideas and opinions, celebrating one another\xe2\x80\x99s contributions, and engaging with the communities in which we live and industries we serve.

INTERESTED?

Please submit your application through Genoa\xe2\x80\x99s careers webpage: https://genoadesign.com/careers/

If you require assistance in completing your application or need any accommodation throughout the recruitment process, please email your request to jobs@genoadesign.com and we would be happy to assist!