Job Description

Graham is an employee-owned construction solutions partner that services the buildings, industrial, infrastructure, water and project finance sectors. We deliver lasting value for our clients through meticulous planning and scheduling, while upholding rigorous safety and quality standards. With offices throughout North America, our passionate and knowledgeable teams deliver projects that enable communities to thrive and people to live, work, move and grow in a rapidly changing world. With over nine decades of experience, Graham has the resources, capacity and expertise to undertake projects of every scope, scale and complexity. Join our team to deliver a better tomorrow.
We are seeking top-tier talent to join our Buildings division and deliver innovative projects in the healthcare, education, hospitality, recreational, entertainment, retail, commercial office, mixed-use, multi-family residential and light industrial sectors. As a member of this collaborative team, you can expect a safe, diverse and inclusive environment, and on-going learning and career development opportunities.
About the Role Reporting to the Senior PM or Project Director, the Senior Document Controller is responsible for receiving, managing, tracking, maintaining, and distributing documents to the project team (internal and external) as per Graham\xe2\x80\x99s document distribution matrix using an EDMS (Electronic Database Management System). The incumbent is responsible for training external and internal team members on Graham\xe2\x80\x99s internal and client-based procedures and processes (contractual obligations), which can vary by project.
As a Senior Document Controller at Graham, you will:

• Receive, decipher, and process documents from the client, engineering firms, subcontractors, and team members.
• Transmit documents after confirming their accuracy.
• Identify any discrepancies in the documents and/or submittal and notify the originator of the discrepancy.
• Respond to any discrepancies, rectifying or correcting the discrepancies based on a priority of tasks.
• Enter documents into EDMS and associate all applicable metadata based on the requirements of the job.
• Carry out revision control as it pertains to hard copies and soft copies per contract requirements.
• Ensure the DDM (Document Distribution Matrix) is maintained and updated.
• Train the team on how to use the EDMS in the office or in the field to find documents.
• Audit own work to ensure accuracy.
• Submit documents as per Graham\xe2\x80\x99s contractual requirements.
• Issue weekly project reports.
• Compile weekly reports for the project team.
• Manage and strategize priorities, deadlines, and workload.
• Process documents within 24 hours as per a service level agreement.
• Demonstrate an understanding of the priorities and the needs of the team / project and communicate with the team accordingly.
• Decipher project specs, understand project/contract requirements, and maintain project deadlines.
• Collaborate with document control partners to attend to clients\xe2\x80\x99 needs.
• Maintain open and effective communication with stakeholders.
• Communicate with Project Managers, Superintendents, and other project personnel with an open line to work through issues.
• Build a relationship with the members of the project team.

Qualifications & Experience:

• Completion of diploma or degree in Administration, Engineering, or related field is an asset.
• Technically competent with SharePoint, Ineight, Aconex, Procore, Access, metadata tracking, Bluebeam/Adobe, and MS Office Suite.
• Minimum 5 years of relevant document control experience in construction or engineering.
• Has managed documents on larger, or more complex projects.
• Experience applying and understanding metadata.
• Strong understanding of engineering drawings and terminology and how to process and format documents.
• Highly organized and self-motivated.
• Ability to thrive in, respond to, and work effectively in a fast-paced environment.
• Strong attention to detail with a critical eye.

If this sounds like you, then Graham may be the right fit. Apply today.
Graham is an Equal Opportunity Employer, and employment selection decisions are based on merit, qualifications, and abilities. Graham does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law.
No unsolicited resumes or phone inquiries from agencies, thank you.