Job Description

Coordinator, Team Operations

Full-Time Permanent, Edmonton, AB

CNIB invites you to build a career as unique as you! We are currently searching for a Coordinator, Team Operations! Reporting to the Manager, Programs and Operations, the Coordinator, Team Operations proactively and reactively supports business administrative responsibilities for the CNIB Alberta/Northwest Territories Team and Western Canada Leadership Team, ensuring all areas of operations run smoothly and efficiently. This position also provides administrative support to senior volunteer leadership groups.

Your impact at CNIB

• Assists the team with the development and fostering of an inclusive, empowered culture where every team member \xe2\x80\x93 staff and volunteer \xe2\x80\x93 feels their contributions towards our mission are equally valued and respected.
• Helps to make CNIB the organization of choice for volunteers \xe2\x80\x93 assisting the program leads to develop and maintain a positive culture of volunteerism.
• Leads by example in bringing our values to life \xe2\x80\x93 working with passion, determination, ambition and a positive spirit to change people\xe2\x80\x99s lives, and society itself.
• Provides administrative support to the senior leadership volunteer groups, management team and Western Canada Leadership team that includes scheduling of meetings, preparing meeting agendas, recording and distributing meeting notes and other correspondence in a timely manner.
• Provides administrative support to the AB/NWT staff team including editing/formatting letters, reports, and presentations; photocopying and scanning documents; mail collection and distribution.
• Ensures all materials/reports are in an accessible format.
• Helps to develop, deliver, and monitor best-in-class (non-profit) programs. Works with the team to monitor outcome evaluation processes as well as collect relevant and meaningful outcome and impact information for our funders.
• Assists with the development and stewardship of strong and effective partnerships with community organizations that are aligned to and/or can help further our mission, including other service delivery organizations, funding agencies, etc.
• Liaises with Business Supports Services including People and Culture, Finance, IT and Property as required.

Requirements

Who you are

• Strong interpersonal, diplomacy, influencing and communication skills.
• Minute-taking skills and good knowledge of meeting protocols.
• Able to facilitate and enhance team-efforts on a professional level and share specialized knowledge, experience and skills.
• A track record of successful people management encompassing leading, managing and motivating teams of staff and volunteers.
• Good relationship/team builder and networking skills with a variety of stakeholders. Able to develop, encourage and promote effective partnerships and community relations that supports CNIB\xe2\x80\x99s mission.
• Excellent analytical, problem definition and-solving skills.
• Proven time management, planning, coordinating and organization skills.
• Able to multi-task, manage multiple projects with strong attention to detail.
• Professional attitude, results oriented, strategic and flexible.
• Proficient in MS Office 365: Word, Excel, Outlook and PowerPoint.
• Proficient in using virtual platforms like Microsoft Teams and Zoom.
• Proficient with Client Record Management systems; particularly Salesforce.

We want to hear from you if you have:

• Certificate or diploma in a related field or equivalent experience.
• 3-5 years of experience in administrative support ideally within a charity/not-for-profit organization or comparable role.
• Knowledge of adaptive technology is an asset.
• Personal or professional experience relating to blindness and vision loss is considered an asset.
• Experience working with senior leadership volunteers.
• Personal or professional experience relating to blindness and sight loss is considered an asset.
• Personal or professional experience working with assistive technology and/or accessible environments is considered an asset.

Work Environment

• Willingness to work flexible hours (including occasional evenings and weekends).
• Willingness to work from different locations.
• Willingness to travel as required.

Benefits

Apply now!

CNIB is committed to creating and fostering an inclusive culture and welcomes applications from diverse candidates, including but not limited to the Black, Indigenous, and People of Colour (BIPOC) community, persons with disabilities, people who are blind or partially sighted, and those who identify as women, gender diverse, and/or 2SLGBTQ+. We strongly encourage applications from applicants with sight loss. Direct lived experience would be a definite asset. If at any stage you require accommodation, please let us know and we will work with you to support your accessibility needs. We\'re excited to review your application!

Please note: while we invite applications from all interested and qualified applicants, we are unable to follow-up with every applicant.

Closing date: February 15, 2023

About us

Life is a beautiful, wonderful, complex thing. Life with sight loss should be no different. At CNIB, we\'re on a mission to change what it means to be blind, and we\'re not slowing down. We think big, take risks, embrace change, and ask questions. We\'re inviting you to be part of the conversation.

Our diversity is our strength \xe2\x80\x93 we take pride in our inclusive workplace and are committed to recruiting and selecting in a fair, transparent, and accessible way. CNIB welcomes applications from those who have demonstrated a commitment to upholding the values of inclusion, diversity, equity and accessibility (IDEA) to join us in expanding our capacity for inclusion in the broadest sense. To this end, we strongly encourage applications from members of groups that have been historically disadvantaged and marginalized, including but not limited to Indigenous peoples, racialized persons, persons with disabilities, people who are blind or partially sighted, and those who identify as women and/or 2SLGBTQ+. We enthusiastically invite applications from applicants with sight loss. Direct lived experience is a definite asset. CNIB is committed to accommodating applicants with disabilities and will work with applicants requesting accommodations at any stage of the hiring process.

Our team\'s health and wellness are a priority, which is why we offer comprehensive benefits, competitive compensation, and flexible work schedules developed to help you stay healthy.

At CNIB, we are relentlessly passionate about what we do. We are in our second century of smashing societal barriers and stigmas through innovative programs and powerful advocacy. We are a collaborative, empowered team that drives achievement and equality. If that sounds like your cup of tea, let\'s talk.

CNIB Foundation