Job Description

REGIONAL PROPERTY MANAGEMENT COORDINATOR Mississauga, Ontario Who We Are: BentallGreenOak is a leading, global real estate investment management advisor and a globally-recognized provider of real estate services. BentallGreenOak serves the interests of more than 750 institutional clients with expertise in the asset management of office, industrial, multi-residential, retail and hospitality property across the globe. BentallGreenOak has offices in 27 cities across thirteen countries with deep, local knowledge, experience, and extensive networks in the regions where we invest in and manage real estate assets on behalf of our clients in primary, secondary and co-investment markets. BentallGreenOak is a part of SLC Management, which is the institutional alternatives and traditional asset management business of Sun Life. For more information, please visit www.bentallgreenoak.com. BentallGreenOak promotes a corporate culture that attracts and retains the highest caliber people. We encourage opportunities for growth, development, and promotion by providing our employees with the resources to work effectively and continually strive to perform better. We are committed to a safe and sustainable work environment.
The opportunity:

• The Regional Property Management Coordinator reports to the Principal, Property Management and works with a senior management team that provides support for office and industrial assets at a level consistent or above market standards for the BentallGreenOak managed properties in the GTA.

• Embrace and pro-actively support BentallGreenOak’s culture of environmental sustainability, and corporate and social responsibility.
• Working Closely with Office Services, provide support / administrative assistance for Vice Presidents, Principals and Directors Property Management as required
• Assist in preparation and distribution of regional service tenders and initiatives
• Portfolio and property level performance analysis and the development and preparation of client presentation materials.
• Assist in preparation and distribution of monthly and quarterly reports to clients both in hard copy and through Web based publishing.
• Assist in maintaining group portal sites to ensure they are updated in a timely manner and organized
• Providing support with regards to the annual internal audit
• Produce and review monthly financial statements at the property level to track and analyze performance (NOI, Vacancy, AR etc)
• Proactive tracking and follow up of departmental tasks as assigned, i.e. receipt of all property tax bills.
• Assist in preparing annual business plans; operating and leasing budgets; and quarterly client reports.
• Coordinating meetings, conference calls and travel arrangements for property management group.
• Tracking of attendance, vacations and education support for regional group.
• Organizing / booking department functions
• Provide general administrative tasks/ support for regional group as may be assigned from time to time
• Exercise tact and diplomacy in responding to inquiries from employees, managers and external clients.
• Participate in property level discussions and meetings to expand knowledge of real estate asset management.
• Other duties as required.

• University degree or college diploma
• 2-4 years related experience or relevant high level administrative experience is an asset
• Experience in real estate operation an asset
• Relationship Skills - Ability to communicate effectively, both oral and written; strong presentation skills, ability to develop and sustain cooperative working relationships with other staff and management, tenants and the public; ability to exercise confidentiality
• Organizational/Multi-Task Skills - Ability to allocate one's time effectively, work under pressure and manage tight deadlines; ability to handle multiple demands and competing priorities; ability to new ideas and constant changes; ability to work independently and part of a team
• Computer Skills – Advanced knowledge of Word, Excel, Microsoft office and Adobe writer, with advanced proficiency in spelling, punctuation and grammar.