Job Description

JOB TITLE: Coordinator, Real Estate

DEPARTMENT: OFFICE OF THE CAO

POSTING NUMBER: 105915

NUMBER OF POSITIONS: 1

JOB STATUS & DURATION: Full Time Permanent

HOURS OF WORK: 35 hour workweek / shift work / variable hours

LOCATION: Hybrid Model*\xe2\x80\x93 when working onsite, you will report to the location of West Tower

SALARY GRADE: 8

SALARY RANGE: 1ST STEP: $77,201.00 per annum

2ND STEP: $80,289.00 per annum

3RD STEP: $83,501.00 per annum

4TH STEP: $86,851.00 per annum

JOB TYPE: Union

POSTING DATE: March 05, 2024

CLOSING DATE: March 19, 2024

AREA OF RESPONSIBILITY:

Reports to the Sr. Coordinator, Real Estate, as one of a team of real estate administrators, primarily responsible for leading or assisting with due diligence, negotiations, valuations and document preparation in connection with the transaction of real estate interests. Responsible for preparing and operating in accordance with policies and procedures that guide the activities of the Realty Services section; completing appraisal reports for medium and long range purposes, including determination of cash payments in lieu of parkland dedication and in connection with real estate transactions.

POSITION DUTIES:

• Research, draft, update and operate in accordance with policies and procedures that guide the activities of the Realty Services Section, such as the Real Estate Policy, and Standard Operating Procedures in connection with: Encroachments, Cash-in-lieu Calculations, Acquisition/Expropriation, Surplus Declaration and Disposals, and more.
• Answer inquiries from Council, other staff and the general public concerning the transactions of City-owned real estate and commence the transaction process, where appropriate.
• Lead negotiations, documentation and implementation of routine, non-controversial real estate transactions (land acquisitions, disposals, leases, licenses, easements, encroachments and other limited interest agreements) with appropriate consideration given to long-term and immediate real estate needs of the Corporation. Provide support to Senior Real Estate Coordinators or Sr. Manager, Realty Services, in connection with non-routine, potentially controversial, complex transactions.
• Develop and maintain an automated real estate inventory of City properties in co-ordination with existing property databases in other departments.
• Maintain lease data utilizing Integrated Workplace Management System for the purpose of monitoring and enforcing Lessor/Lessee obligations in limited interest agreements, and reporting.
• Direct and co-ordinate contracts with outside consultants, real estate companies and appraisers.
• Supervise the work of administrative support staff, as it relates to the functions of the Real Estate Co-ordinator.
• Prepare and continuously update citywide land values data using a variety of sources.
• Prepare in-house appraisal reports for medium and long range purposes, in connection with calculation of cash payments in lieu of parkland dedication and real estate transactions.
• Prepare valuation reports for the collection of cash in lieu of parkland dedication.
• Prepare reports to Council and attend Council and Committee meetings, as required.
• Prepare GIS based sketches and plans, as required.
• Participate as a member of the Real Estate Coordination Team and special project teams to ensure the proper co-ordination and prioritization of real estate matters.
• Liaise with staff of other City departments, Hydro One Brampton, the Region of Peel and other public agencies and authorities on real estate matters.
• Liaise with and assist outside appraisers retained by the City for specific projects.
• Maintain membership in Appraisal Institute of Canada, Ontario Association of Municipal Real Estate Administrators or Ontario Expropriation Association.

SELECTION CRITERIA:

This job has transitioned from non-union. Upon evaluation through the new job evaluation modernization initiative, minimum qualifications will be updated to be representative of the new CUPE criteria.

• Completion of post-secondary/university degree with emphasis on: business administration, real estate, property law, economics, finance or public administration.
• Minimum 3 years of real estate experience, with at least 1 year of direct, demonstrated experience in one of the following Realty service areas:
• Acquisitions & Dispositions
• Portfolio Management & Leasing
• Property Valuations
• Eligible for membership and able to maintain in good standing membership with: the Appraisal Institute of Canada (CRA/AACI/Candidate designation), Ontario Association of Real Estate Administrators, International Right of Way Association, Real Estate Institute of Canada (CLO designation), or Ontario Expropriation Association.
• Municipal/public sector experience and asset.

**Various tests and/or exams may be administered as part of the selection criteria.

Interview: Our recruitment process may be completed with video conference technology.

As part of the corporation\xe2\x80\x99s Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation. Any changes affecting this position will be communicated as information becomes available. *Our Hybrid Model is subject to change.

If this opportunity matches your interest and experience, please apply online by clicking the button above quoting reference #105915 by March 19, 2024 and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted. The successful candidate(s) will be required, as a condition of employment, to execute a written employment agreement. A criminal record search will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted.

As part of the application process, applicants will be invited to complete a self-identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions. Should you wish to opt out of completing the survey, please select \xe2\x80\x9cprefer not to answer\xe2\x80\x9d as a response to each question. All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable. The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.

Please be advised, the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant\xe2\x80\x99s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition. LI-GM

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