Job Description

N\xc2\xba de r\xc3\xa9f : 109536

Position: Administrative Coordinator - Real Estate Industry
Location: Markham - Hybrid
Job Type: Permanent

Are you ready for an exciting and varied role in the world of real estate?

Our client is seeking an Administrative Coordinator to join their team! As a vital part of their team, you\'ll help by supporting their agents, using MLS, managing schedules, researching, creating and editing PowerPoint presentations and ensuring smooth office operations.

Responsibilities include but not limited to:

- Work in Microsoft Office to create print materials in PowerPoint such as surveys and pitch packages, layout design and format adjustments
- Create excel spreadsheets, word documents, and other documents as required
- Draft offers, letters, agreements and other documents in Microsoft Word or Adobe PDF, must be comfortable working in track-changes
- Use MLS to prepare/edit agreements or data forms to upload a listing
- Convert PDF documents to Word and format as necessary
- Prepare and send DocuSign on behalf of agents
- Debrand, manipulate and combine PDFs in Adobe
- Print, scan, bind documents and arrange courier of documents as required
- Arrange off-site printing when required
- Oversee stock of printing materials (i.e. binding tabs, binding coils, paper, etc.) and coordinate reordering as needed
- Create and print labels
- Organize company files in company drive
- Assist with personal ad-hoc requests as needed

General Office Duties:

- Perform printer maintenance/calibration to ensure colour quality on a weekly basis
- Manage paper and stationery stock
- Ensure kitchen supplies are stocked
- Pick up the mail and distributing throughout the office, sending outgoing mail as needed
- Arrange and receive couriers and distribute to the appropriate person
- Answer and direct incoming phone calls on office main line
- Execute other general office duties as required

Education, skills and qualifications:

- Post grad degree in business, administration, marketing or related
- Previous work experience in real estate or professional services a definite asset
- MS Office Suite proficiency - specifically an expert in PowerPoint and Microsoft Word
- Ability and strong understanding to use Adobe Acrobat
- Ability to work with tight deadlines and high demand personalities
- Very good prioritization skills/multitasking/meeting deadlines
- Excellent organizational skills and attention to detail and follow-up skills
- Very positive/patient attitude and team oriented and able to build positive relationships
- Good verbal and written communication skills (in person, phone calls, and via email
- Familiarity with InDesign, an asset

This is an ideal role for someone who enjoys a variety of administrative and some marketing, and research duties supporting a busy dynamic team. Our client offers a full remuneration package and great team environment.

Please send your resume in Word format to Rona Geringer at .

REFER A PERM HIRE AND EARN UP TO $1,000! For more details, .

OUR VIRTUAL DOORS ARE OPEN! We\'re also bringing the interviews to you by various web applications, virtually! Contact us today for your next opportunity.

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