Job Description

COORDINATOR, PARTNERSHIPS

Permanent

Full-time

Corporate Partnerships

TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home - TIFF Lightbox. Our mission: To transform the way people see the world, through film.

TIFF is committed to embracing diversity and treating all individuals with respect, dignity and fairness by removing physical, social and economic barriers to participation.

We encourage you to reflect on the land that you are on, who the traditional keepers of the land are, what the treaty relationship is, or if it's unceded territory. TIFF is located on the Treaty Lands and Territory of the Mississaugas of the Credit and the traditional territory of the Anishinaabe, the Wendat, and the Haudenosaunee. We are grateful to work on this land.



We are currently hiring for the position of:

COORDINATOR, PARTNERSHIPS

This role provides vital project coordination and administrative support across the Partnerships team, ensuring seamless execution of partner obligations, events, and internal processes. It plays a key role in both year-round and festival-specific initiatives, helping to streamline operations, maintain high-quality stewardship, and support cross-departmental collaboration.

RESPONSIBILITIES:

Shall include but not be limited to:

Support the development, documentation, and implementation of internal processes, SOPs, and administrative workflows.


Assist with the creation and distribution of Welcome Kits, email reminders, and partner-facing templates.


Assist with coordinating and tracking content capture requests and other deliverables for partner fulfillment.


Provide administrative support to Account Managers, including note-taking, partner tracking, and execution of obligations.


Lead coordination of Festival materials such as sampling items, partner passes, lanyards, and seat covers.


Support TIFF Festival ticketing, including partner allocations and internal requests.


Lead planning and execute key partner events (Kick-Off and Appreciation), including RSVPs, venue coordination, and on-site support.


Assist with the planning and logistics for the annual Consortium event, including support event logistics and guest management (i.e. RSVP lists, invitations, surveys, coordination).


Lead year-round stewardship strategies, including package mail-outs and partner crediting. Lead with team recognition strategies (i.e. birthdays, anniversaries).


Manage the creation, review, and tracking of CPs, invoices, POs, and approval processes.


Oversee partner-facing deliverables like the Programme Book, signage sign-offs (deadcards), and website audits.


Maintain and update internal tracking tools, including Trello boards and critical paths.


Coordinate year-round ticketing requests and manage distribution through the TLB system. Serve as department liaison for various internal stakeholders, including Finance, IT, Facilities, SMT, and TIFF Shop.


Act as lead for internal roles, including but not limited to inbox management and team gift coordination.


Support long-lead organizational initiatives and provide backup for larger departmental projects as needed.


Support new business efforts by assisting with prep, tracking, and communication needs.


Perform other duties as assigned.

Job specific skills

2-3 years of experience in project coordination, event planning, partnerships, or administrative support, preferably within the arts, nonprofit, or events sector. Strong organizational and time-management skills with proven ability to manage multiple priorities and meet tight deadlines. Excellent written and verbal communication skills, with attention to detail and a proactive, solution-oriented mindset. Proficiency in Google Workspace and project management tools (e.g., Trello); experience with ticketing or CRM systems is an asset. Ability to work both independently and collaboratively in a fast-paced, team-oriented environment.
Strong administrative skills, including note-taking, inbox and calendar management, invoice and PO processing, and file organization. Exceptional attention to detail and accuracy, particularly in tracking deliverables, preparing documents, and maintaining internal documents and timelines. Flexible and solutions-focused, with the ability to adapt to shifting priorities, troubleshoot issues in real-time, and stay calm under pressure, especially during high-volume periods like Festival. Flexibility to work extended hours during peak periods, such as the Festival time.

Organization/Project Responsibility

Interpersonal skills

Showcase a positive attitude, professionalism and exemplary listening, verbal and non-verbal communication to build strong relationships with partners and internal stakeholders.

JOB GRADE & SALARY:

Job Grade 1 Annual Salary: $45,000-$53,000

WORK LOCATION:

Office Location: 350 King Street West, Toronto, ON M5V 3X5 Weekly in-office requirements: + Minimum 2 days (November to May)
+ Minimum 3 days (June to October)
Festival Office Requirements: Full Time during Festival

MINIMUM REQUIREMENTS:

Adaptable to a flexible work schedule including some evenings and weekends This position requires being in office on a regular basis.

HOW TO SUBMIT & APPLICATION DEADLINE:

All applications must be submitted online through TIFF's Career Centre. Please upload your cover letter and resume as PDF(s), before the deadline of

CLOSING:

We thank everyone who applies for their interest, but only candidates selected for an interview are contacted.

Candidates must be legally able to work in Canada at this time.TIFF regrets that it is unable to sponsor employment Visas; however, TIFF considers and welcomes individuals on time-limited Visa status for this position. For consideration to those on time-limited Visa status, your Visa must allow you to complete the full contract.

Please send any questions via e-mail only to

careers@tiff.net

.

TIFF is committed to fostering an inclusive and accessible environment where employees feel valued and respected, and where every employee has the opportunity to realize their potential. As such, we welcome and encourage applicants who identify as racialized persons, Indigenous persons, persons with disabilities, and persons across the spectrum of sexual orientation and gender identities.

If you are a person with a disability and require accommodation and/or assistance during the application process, please contact us in advance at

careers@tiff.net

. We strive to provide reasonable accommodations whenever requested.