We are seeking a highly organized and detail-oriented Clinic Coordinator to oversee daily operations within our private practice. The ideal candidate will manage patient flow, coordinate staff activities, and ensure compliance with medical and administrative protocols. This role offers an opportunity to contribute to a well-functioning clinic environment, supporting both patient care and staff efficiency.
Key Responsibilities
Client Intake & Coordination:
Manage new client inquiries, conduct intake processes, and coordinate therapist-client matching.
Scheduling:
Coordinate therapist and administrative schedules to ensure smooth clinic operations.
Client Support:
Serve as the first point of contact for clients; respond with empathy and professionalism; assist with resolving client concerns.
Therapist & Team Support:
Act as the go-to administrative contact for therapists, assisting with day-to-day logistical and operational needs.
On-boarding:
Facilitate on-boarding and orientation for new therapists joining the clinic.
Office & Supplies Management:
Oversee the physical space, manage supplies, and ensure a welcoming and organized environment.
Administrative Systems:
Maintain and improve administrative workflows and documentation processes.
Qualifications
Previous experience in office management, administrative coordination, or a similar role (experience in a healthcare or mental health setting is an asset).
Strong communication and interpersonal skills with a client-centered approach.
Excellent organizational skills and ability to manage multiple priorities.
Proficiency with scheduling and administrative software (e.g., Jane App, Google Workspace, or similar tools).
Social Media management experience and use of tools (Canva, MailChimp)
Professional discretion and commitment to confidentiality.
Reliable, proactive, and calm under pressure.
Why Join Us
Join a caring, collaborative, and mission-driven environment.
Contribute to a team that prioritizes wellbeing and connection.
Help shape the systems that support clients and therapists alike
Compensation:
$21-$23 per hour, plus 4% vacation pay
Job Types: Part-time, Fixed term contract
Contract length: 12 months
Pay: $21.00-$23.00 per hour
Expected hours: 28 - 32 per week
Benefits:
Flexible schedule
On-site parking
Work Location: In person
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