Job Description

Division: Community Services

Department: Parks

Term: 1 Permanent Full Time position available.

Closing Date: 11/25/2025

Labour Group: CUPE 59

Posting: 4725

Job Summary

Under supervision of the Clerical Supervisor 13, this position performs clerical, reception and office administration duties.

Duties & Responsibilities

Screens in-person and telephone inquiries and determines appropriate initial action. Responds to a variety of email enquiries pertaining to Parks Service levels, City Tree and Urban Forestry, Pest Management and Park Access Permit programs and generates service requests to the appropriate program staff. Coordinates and provides reception and administrative support services, including ordering office supplies to maintain inventory levels and ordering courier services. Enters data into various databases, ensures its accuracy, and produces reports, contracts and labels. Prepares a variety of documents, including confidential reports, manuals, newsletters, web documents, PowerPoint presentations, etc. Controls and records the approvals, payments and keys for the Garden Plot Program, as well as generating approval letters for the participants. Maintains records of office expenditures, e.g. supplies, courier service and photocopying, for budget estimates. Maintains the centralized office filing system, including confidential documents as well as assisting with maintaining staffing master data spreadsheet. Arranges and confirms appointments. Sorts and distributes incoming and outgoing mail. Performs other related duties as assigned.

Qualifications

Eduaction, Training & Experience Requirements:

Grade 12 education. Graduation from a business college. Typing speed of 55 w.p.m. Two years' diversified experience in general office procedures.

Knowledge, Abilities & Skills:

Considerable knowledge of business English and arithmetic. Considerable knowledge of modern office practices and procedures. Demonstrated ability to work with newcomers/ immigrant population Ability to take accurate minutes of meetings. Ability to make arithmetic calculations rapidly and accurately. Ability to make decisions in accordance with established policies and procedures. Ability to work with minimum supervision and to prioritize duties and responsibilities. Ability to communicate effectively orally and in writing. Ability to establish and maintain effective working relationships. Ability to maintain confidentiality. Demonstrated skill in the use of a computer using the Microsoft Office Suite.

Weekly Hours:

36.67

Salary Range:

$51,676.32 to $56,973.60 CAD per annum (2025 rates)

Diversity, Equity and Inclusion

The City of Saskatoon offers an inclusive workplace that embraces diverse backgrounds. As an equity partner with the Saskatchewan Human Rights Commission (SHRC), the City commits to diversity, equity and inclusion in our workplaces. By having our workforce reflect the community we serve, we support the realization of miyo-pimatisiwin, (me-o-pi-ma-ti-si-win) "the good life", for all residents. To learn more about Diversity, Equity and Inclusion at the City, please visit Saskatoon.ca/diversity

Accommodation

The City of Saskatoon strives to provide an accessible and inclusive workplace for all, including throughout the application and selection process through reasonable access and accommodations. Should you require accommodation through any stage of the recruitment process, please email talentacquisition@saskatoon.ca.

While we appreciate all applications we receive, only candidates under consideration will be contacted.

Our Recruitment Process: Application > Posting Closes > Resume Review > Pre-screen/Interview > Offer > Pre-Employment Conditions > Welcome to the City