Job Description

October 30, 2025

Closing: November, 13, 2025 at 4:30 p.m.

The Role

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Elections Lead, Clerks

This is a

temporary full-time role

at Haldimand County, with an hourly compensation range of

$30.024 to

$34.756

The Opportunity

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Join our dynamic team today! As the Elections Lead, you will oversee the planning and administration of municipal and school board elections, ensuring every vote counts and every process runs smoothly in accordance with the Municipal Elections Act, 1996. Bring your organizational expertise and commitment to fairness to this pivotal position supporting transparent, efficient, and accessible elections.

The Perks

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Lieu of Vacation Defined Benefit Pension Wellness Programs Safe & Friendly Work Culture EFAP Program Career Growth Networking Opportunities Free Parking

Haldimand County

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Haldimand County is a single-tier municipality with a dedicated team of professionals committed to delivering exceptional services to our citizens. With a focus on excellence, our county stands as an outstanding place to work and live. By joining our dynamic team, you open the door to a rewarding career where we prioritize the health and wellness of our employees, their families, and the communities we serve.



At Haldimand County, we believe in the Net Better Off philosophy. This means we're passionate about helping our staff thrive and advance in an equitable workplace.

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Elections Lead, Clerks

Posting #:

CUPE-2025-55

Posting Period:

October 30,- November 13, 2025

Employer Group:

CUPE

Reporting to:

Clerk

Grade:

7

Wage Range Hourly:

$30.024 - $34.756

Position Status:

Temporary full-time (until approximately December 31, 2026)

Work Hours per week:

35

Location:

Cayuga, ON (Haldimand County Administration Building)



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Core Competencies

Interpersonal Communication Collaborative Skills Self - Direction
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Position Summary

Reporting to the Clerk, the incumbent will coordinate and perform duties related to the management and administration of municipal and school board elections, ballot questions, and recounts in compliance with the Municipal Elections Act, 1996, and the governing principles of the Act.


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Qualifications, Knowledge, and Skills

Education

High School Grade 12 graduation plus an additional program of over one year and up to two years, or equivalent (Business Administration, Public Administration, Information Technology)

Experience

Over three years, up to and including four years current related work experience (including at least one year experience leading an election and implementing ward boundary reviews)

Knowledge/Skills

Participates in planning, implementing, and supporting projects and organizational changes, including contributing to policy development, performance measurement, and strategic initiatives. Demonstrated analytical, strategic, and conceptual thinking skills with a proven track record for effectively implementing monitoring programs and services. Work collaboratively with employees, contracted services, and consultants to support high-performing teams. Fosters a positive and inclusive work environment by maintaining open, honest communication and leading with integrity. Act as a trusted advisor and/or advocate in sensitive and/or emotionally charged situations. Ability to use a variety of electronic devices and ability to learn specialized computer software. Provide a high level of attention to detail, data analysis and data application. Ability to build and maintain strong working relationships with coworkers, clients, community partners, and other stakeholders. Demonstrate strong communication, problem-solving, and conflict-resolution skills with political acumen and awareness of community dynamics. Highly developed interpersonal and customer services skills, including conflict resolution and problem solving; demonstrated ability to effectively communicate with diverse populations within the community; experience working collaboratively with organizations, clients, and other stakeholders. Political acumen to identify and manage issues. Ability to work independently based upon direction given. Perform related duties as assigned. Technology Aptitude + The incumbent must possess a combination of introductory and intermediate level computer skills scored at 65% or higher for Outlook and at least one of Word / Excel / PowerPoint to ensure their
- Proven ability to apply essential functions of desktop software to create simple spreadsheets, documents,
- Send and receive emails,
- Use Internet for research,
- File management
- And/or require introductory to intermediate knowledge of department or division-specific software to accomplish job tasks (for example, CityView, GIS)
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Responsibilities

The incumbent is responsible for, but not limited to:

Functional

Serve as first line of contact for election-related matters Liaise with Elections Ontario regarding voters list Assists in all phases of the nomination/registration process of candidates and third-party advertisers Coordinate amendments to the Preliminary List of Electors using Datafix software Prepare required notices, advertising, social media updates, website updates, training manuals, mailings, cheque requisitions and other election material or documentation Secure use of voting locations, working with community groups, school boards and County staff to ensure these facilities are equipped to meet the needs for the election Participate in Election Team Meetings and necessary follow-up action Coordinate and liaise with election workers Liaise with candidates as required Source and order election supplies Responsible for preparation, update and maintenance of Municipal Voters List and electronic Voters List interface Work with the County ITS Division and applicable stakeholders to format Voters List Work with contracted service provider to format and print Voter Notification Cards, coordinating mailing to electors Work with third-party providers of software and technology Assist with implementation of alternative voting methods Train election staff, develop training tools, coordinate training schedules, etc. Undertake records management tasks specific to the election process Assist with the appointment of proxy process Work with the ITS Division and applicable stakeholders to co-ordinate Election Central ensuring technical and other requirements are met Generate post election reports, notices and required MPAC data Assist with the preparation of the Inaugural Meeting and Reception Assist with any other election-related tasks as required

Demonstrate commitment to the Haldimand County Code of Conduct



The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the job.


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Working Conditions

Regular Business Hours: Monday-Friday (8:30am-4:30pm)

Haldimand County envisions all County staff to possess a high degree of Ethical Behaviour & Professionalism, Political Acumen, Relationship Management, Credibility, Flexibility & Adaptability, Empathy & Compassion, Entrepreneurship, and Customer Service.



Haldimand County is an equal-opportunity employer that strives for inclusivity and belonging for all. Accommodation is available at any stage of the hiring process to applicants with differing abilities. If you require accommodation at any stage of the hiring process, please contact us at hrhelpdesk@HaldimandCounty.on.ca.



County employees who are interested in applying for this position must complete the EMPLOYEE APPLICATION FORM via the County's Intranet - FuNK and submit it online with a resume and cover letter by 4:30 p.m. on the last day of this posting.



We thank you for your interest in working for Haldimand County. Only candidates selected for an interview will be contacted.