Job Description

Job Type: Employee

Duration in Months (for fixed-term jobs): N/A

Job Family: Facilities Planning and Logistics

# of Open Positions: 1

Faculty/Service - Department: Recreation and Varsity Sports, Events & Ticketing

Campus: Main Campus

Union Affiliation: SSUO

Date Posted: September 21, 2023

Closing Date: October 02, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week: 35

Salary Grade: SSUO Grade 05

Salary Range: $46,627.00 - $58,894.00

About Student Affairs :

Student Affairs is at the very heart of the student experience at the University of Ottawa. We recruit the very best future students, support them throughout their university years and leave them well-prepared for fulfilling careers and future studies. Our team of more than 600 dedicated staff provides the services that keep students happy, well and thriving as they pursue their ambitions. We help them apply and enrol for courses, we oversee 11 residences and an award-winning Dining Hall, we organize fun events and varsity sports activities, we run an innovative career development and experiential learning program and much more!

There\xe2\x80\x99s nothing more rewarding than helping future generations reach their full potential at a world-class university. With our wide variety of career opportunities and professional development pathways, we\xe2\x80\x99re sure that you\xe2\x80\x99ll enjoy the experience as much as our students do.

Position purpose:

Reporting to the Associate Supervisor, Athletic Event and Facilities Management, the incumbent supervises the daily operations of all activities held within the Recreation and Varsity Sports (RVS) facilities. They ensure facilities are operating effectively and securely in order to provide the best user experience. You will support all interrelated services that are responsible for delivery of various programs within the facilities, as well as supporting the clients who take part in those programs.

The incumbent\'s schedule includes evenings and weekends, and can be adjusted according to operational needs.

In this role, your responsibilities will include:

Install and secure equipment associated with each facility user\xe2\x80\x99s requests, including moving equipment (i.e., soccer nets, basketball nets), locking/unlocking rooms, and assisting with event-specific technology (i.e., score board, game clock). This includes proper storage of equipment when not in use and facility cleanliness.

Conduct visual inspections of facilities and equipment. Report damages and incidents through established reporting mechanisms.

Act as emergency first responder when necessary. Maintain First Aid, CPR and AED certifications always. Write and review accident/incident reports and identify patterns to reduce them, where possible.

Submit reports regarding issues, such as mechanical failures, abnormal ice temperature changes, critical accidents/incidents, as well as any other complaints related to the facility equipment to the appropriate sector.

Responsible for the opening and closing of sports facilities. Conduct access control to facilities following the daily schedule and bookings, or as needed. Ensure that doors are locked when facilities are vacant.

Welcome and accept deliveries, compare the goods to the packing slip to ensure the delivery is fulfilled and in an acceptable state. Notify the appropriate Manager and stores the delivery in the appropriate storage space until collection.

Oversee the proper storage and organization of sports services inventory. Maintain storage areas to ensure the proper and secure organization of sporting and event-related equipment. Ensure inventory and equipment is clear of common pathways and emergency exits, while maintaining a professional appearance.

What you will bring:

High School Diploma

Valid First Aid, CPR and AED certification from a reputable organization in Canada.

Experience in a sport environment is considered an asset.

Experience with various technology systems, including databases, email, internet.

Knowledge working with software related to facility management (considered an asset).

Ability to work independently and as part of a team, with strong interpersonal and communication skills.

Ability to take initiative

Ability to move and lift objects up to 25 kilograms.

Ability to communicate in both official languages is required (written, oral).

Ability to work outside normal working hours.

Bilingualism, French and English (spoken and written)

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 \xe2\x80\x93 Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

University of Ottawa