Job Description

Consider joining Facility Maintenance Services as a Word/Data Processing Clerk II!

We are looking for an independent and self motivated individual with excellent data entry skills to support this section within Fleet and Facility Services. Accuracy and an aptitude for numerical detail are key to success in this position as you will be responsible for accurately entering data information from various sources into key systems for the Section.

With a focus on the City of Edmonton\xe2\x80\x99s Cultural Commitments to be Safe, Helpful, Accountable, Integrated and Excellent, you will:

• Create and update purchase orders as requested
• Follow up with Accounts Payable inquiries
• Consult with operations staff to resolve any accounts payable issues with invoices
• Work in SAP systems, specifically Plant Maintenance, ECC, ARIBA and other corporate systems
• Perform calculations such as GST, etc. as needed
• Investigate and clear Ariba exceptions
• Prepare and update Vendor Control Agreements balances for operational staff
• Perform biweekly review of time entry data and consult with Forepersons to validate and make corrections
• Enter and reconcile credit card receipts in Centre Suite
• Create and manage work orders using SAP Plant Maintenance
• Perform other related duties as needed

Qualifications

• Completion of Grade 12 including business subjects with emphasis on general office practices, or completion of an appropriate certificate program from an approved business school/college
• A minimum of two (2) year\'s diversified experience in general office practices and procedures including assisting in the instruction of less experienced staff and experience with financial and/or payroll functions
• Proficiency in the use of SAP - Plant Maintenance, Ariba, ECC, and SAP-CAT2
• Proficiency in Centre Suite (VISA)
• Must have data entry skills at a minimum of 40+ WPM with a high degree of accuracy for entering, updating and correcting various databases
• Demonstrate the ability to self manage workload and work independently
• Strong interpersonal skills with proven ability to work successfully in a team environment
• Ability to prioritize a variety of tasks with set timelines and adjust accordingly when unexpected priorities emerge
• Proficiency using Microsoft Office and Google Suite
• Excellent verbal and written communication skills including the ability to communicate with all levels of personnel
• Travel between Westwood and the South Shop and South Office may be required
• Valid Alberta Class 5 driver\'s licence (or provincial equivalent). Must obtain business auto insurance for personal vehicle use while on City business
• Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City\xe2\x80\x99s Cultural Commitments, please visit
• Demonstrate the foundational competencies, key behaviours and attributes of the City\xe2\x80\x99s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator. For more information on the City\xe2\x80\x99s leadership competencies, please visit
• Applicants may be tested

Note: This position will require you to work onsite and in person for 3 or more days per week depending on processing deadlines.

The City of Edmonton is committed to inclusive, respectful and equitable workplaces that represent the communities we serve. We continuously improve our systems, policies and practices to remove barriers and ensure our employees, in all their diversity, can succeed. We value applicants with a diverse range of skills, experiences and competencies, and encourage you to apply. To learn more, see the Art of Inclusion: Our Diversity and Inclusion Framework here: .

The City of Edmonton strives to provide reasonable access and accommodations throughout the application and selection process. If you would like to request an accommodation at any stage of the process, please contact

Up to 1 temporary full-time position for up to 11 months

Hours of Work: 33.75 hours per week
The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.
Salary: $23.664 - $29.385 (Hourly)
Talent Acquisition Consultant: NC/JF

City of Edmonton