Job Description

Who We Are:

GS1 Canada is a neutral, not-for-profit, industry-led association, and one of 116 GS1 Member Organizations around the world. As a global federation, GS1 has been partnering with several industries globally for over 50 years - since we introduced the very first barcode on a pack of gum in 1974. Today, GS1 barcodes are scanned 6 billion times a day, and GS1 standards are the most widely used system of standards in the world.

But we do much more than barcodes!

Locally, GS1 Canada is a Trusted Strategic Partner with essential Canadian industries, helping businesses and healthcare institutions to succeed in an increasingly digital world. By means of our unique Industry Managed Solutions, built by and for the industries we serve, we facilitate the seamless management and sharing of complete, accurate, and trusted information about companies, locations, and products to create visibility and transparency across supply chains, reduce risks to consumers and patients, and drive efficiencies and cost savings for organizations of all sizes and scales - all based on the most widely used global standards in the world!

We are a team of friendly and passionate people, providing essential support our industry partners. We believe in the power of standards to transform the way we work and live, bridging the physical and digital worlds to improve consumer experiences and patient safety. We believe in the uniqueness, drive, and passion of our people to carry our values and vision forward. And it's in our DNA to do the right thing for all of industry.

Our Core Values:

• Integrity
• Collaboration
• Innovation
• Accountability
• Super-Serve Subscribers

About This Opportunity:

GS1 Canada is looking for someone to redefine executive support. Reporting to the President, the Business Manager enables the day-to-day management routines that enhance the effectiveness of the President of GS1 Canada. This involves anticipating and removing barriers the President encounters in super serving our subscribers. Facilitating GS1 Canada's culture of inclusive collaboration, the Business Manager serves as a liaison and a relationship manager between internal and external stakeholders, including cross-functional departments, employees, association partners, subscribers and other strategic partners.

Working beyond the expected administrative duties associated with executive support, the successful incumbent will be a proactive self-starter and strategic multi-tasker, identifying opportunities to increase the effectiveness of the President's office by enabling capacity to focus on critical strategic priorities while protecting and promoting the President's open-door policy with employees at all levels whilst maintaining the highest level of confidentiality always.

What You'll Do:

• Understand the President's commitments and responsibilities; anticipate what requires preparation and provide it in the appropriate format and always maintain the highest level of confidentiality
• Foster accountability, maintaining a system to ensure requested deliverables meet agreed upon deadlines including coordination of the executive team
• Research, prioritize, and follow up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature, such as managing the executive budget. Determine appropriate course of action, referral, or response
• Provide a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management and staff;
• Provide comprehensive support functions for the President, including: communications coverage, travel coordination, processing expense reports and invoices
• Manage, prioritise and maintain the President's calendar, requiring interaction with various of stakeholder to coordinate a variety of complex meetings
• Independently create, edit, and/or prepare presentation materials and reports for subscribers, Board of Governors, and similar audiences at the direction of the President
• Prioritize conflicting business requirements; handle matters expeditiously, proactively, make improvements to processes to increase effectiveness and follow-through on projects to successful completion, often with deadline pressures (e.g. enterprise wide initiatives, events, etc.)
• Serve as back-up for administrative absences of other key senior executives as required. Play an informal leadership role in bringing together other executive assistants, including training and coordination of activities from a centralized support perspective

What You'll Bring:

• MBA with an undergraduate degree in Public Relations, English, History or Business
• Strong work tenure: five to 7 years of experience working with and supporting C-Level Executives for a large organization
• Proficient with communications technology with expert experience in in Microsoft Office (Teams, Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms
• Demonstrated business acumen and ability to understand complex business issues
• Proactive learner, working cross-functionally to deliver results
• Strong organizational skills reflecting the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail and discretion
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners
• Exceptional communicator, able to adapt messaging for different audiences and mediums and free from grammatical errors
• Demonstrates proactive approaches to problem-solving with strong decision-making capability
• Emotional intelligence and maturity
• Posses and model a high level of integrity in all matters, doing the right thing
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment, holding self and others accountable for delivering
• Forward looking thinker, who actively seeks opportunities and proposes

What Will Make Us REALLY Love you (Preferred Qualifications):

• Bilingualism (French/English)
• Experience and interest in internal and external communications

What You'll Love About Us:

• Our People First Culture - At GS1 Canada, we embody our values and live them every day. We know that family and health come first, and that's a non-negotiable for us!
• Work that Stays at Work - A work life balance that you can boast about!
• Rest and Relaxation - Three weeks paid time off, ten paid personal/sick days, and we make sure you book that time off!
• Health Benefits - Health, dental, and vision coverage, lifestyle and wellness benefits, Employee Assistance Programs (EAPs)
• Prepare for the Future - Benefit from RRSP matching that contribute towards your savings
• A Culture of Learning and Growth - We want you to keep learning and growing. We provide access to many learning tools that you can take advantage of for personal and professional capabilities development!
• Make a Real Difference - Through our unique industry governance and community management processes, we can make significant positive impacts on the lives of Canadians in every province and territory in the country!

GS1 Canada is an equal opportunity employer. If selected for an interview, please advise our Human Resources team at humanresources@gs1ca.org if you require accommodation due to a disability during the interview and assessment process.