Job Description

Job ID R0005567 Date posted 04/27/2023

Summary

The Executive Assistant to the President & CEO functions as their right hand and the heart of the CEO\xc3\xa2\xc2\x80\xc2\x99s Office, which carries a high level of responsibility and requires the utmost discretion and professionalism. In this role you will be the frontline representative of the CEO and an ambassador of STEMCELL, its culture and values. You will act as the first point of contact for the CEO and will be responsible for handling detailed/complex scheduling and meeting planning, preparation of quality corporate presentations, domestic and international travel arrangements, processing expense reports, drafting correspondence, and providing administrative coordination and support. You will liaise with global offices as required, and manage corporate and/or operational activities that support the overall organizational objectives and goals.

You have exemplary agility in navigating multiple priorities with a focus on efficiency and time management, react positively with appropriate urgency to a variety of situations and incoming requests in a growing organization, and execute independently with precision and accuracy with little or no oversight. If this sounds like you, we would love to hear from you!



Duties and Responsibilities

Represent the CEO by welcoming members of the public and officials on behalf of the CEO, and provide support as required

Manage complex and challenging calendars, including scheduling meetings with participants in multiple time zones, and arrange and draft meeting agendas, schedules and related documentation

Attend weekly Executive and/or Management meetings, and provide meeting minutes and action statements as required

Arrange and coordinate domestic and international travel and accommodation, including itineraries and reconcile expense accounts and credit card statements for submission and payment processing in an accurate and timely manner

Review incoming correspondence and materials directed for the CEO, proactively bring significant items to their attention, draft well-crafted correspondence on behalf of the CEO for their review and approval

Direct incoming inquiries and requests related to CEO Office matters to the appropriate department and coordinate confidential documentation at the corporate and/or departmental level, requiring CEO approval and signature

Produce high quality corporate presentations, complete projects and special assignments of the CEO Office by determining priorities, managing time, gaining cooperation of others, monitoring progress and problem-solving

Liaise with the Boards and Association Executive Assistants to organize schedules, travel arrangements and meetings for the CEO and ensure all necessary meeting materials / presentations / CEO briefs are prepared and distributed in advance

Organizing and coordinating projects and events as required

Knowledge and Qualifications

Bachelor\'s degree (BSc preferred) with 6+ years of professional experience\xc3\x82

Experience providing support to senior management/executive level

Experience in project coordination and/or event planning is an asset\xc3\x82

Advanced computer skills and knowledge of Google Suite, including Gmail, Google Drive, Google Sheets, Slides, Doc & Calendar,\xc3\x82 MS Office, Visio, LudicCharts\xc3\x82 \xc3\x82

Highly professional and adaptable with proven judgment and discretion and sensitivity to confidential matters is required

High attention to detail, excellent record keeping skills, demonstrated initiative and organizational skills, excellent prioritization, planning and time management skills, excellent oral and written communication skills and presentation and facilitation skills\xc3\x82

Team player who works collaboratively and professionally with other members of the CEO Administrative Office

#United #LI-Onsite

STEMCELL Technologies Inc. is a privately-owned biotechnology company based in Vancouver that helps power leading-edge life science research around the world. Scientists performing stem cell, immunology, cancer, regenerative medicine and cellular therapy research are among those who rely on our cell culture media, cell separation products, instruments, ancillary reagents and contract assay services. We create novel, useful, standardized products of unfailing quality and deliver them to more than 70 countries via our many regional offices plus distribution centres in Vancouver, Seattle, Grenoble and Singapore.\xc3\x82 Driven by our love of science and our passion for quality, we see ourselves simply as \xc3\xa2\xc2\x80\xc2\x9cScientists Helping Scientists\xc3\xa2\xc2\x80\xc2\x9d \xc3\xa2\xc2\x80\xc2\x93 standing by our customers to provide outstanding products, technical support and training.\xc3\x82 We have over 1000 science-oriented employees globally, including 250 PhDs/MScs, with most others holding a BSc or engineering degree.\xc3\x82 STEMCELL is proud to be the largest Biotechnology employer in Canada.

This is an opportunity to work with highly motivated colleagues in a science-oriented, creative, and dynamic environment. We offer a competitive salary, excellent benefits, and meaningful career development opportunities.

STEMCELL is well recognized for exceptional leadership and business practices. We are one of Canada\xc3\xa2\xc2\x80\xc2\x99s Best Managed Companies and operate an ISO 14001-certified environmental management system to measure and reduce our environmental impact.\xc3\x82

As an equal opportunity employer, STEMCELL is dedicated to ensuring that every employee feels safe, valued, and respected for who they are. We know that scientific progress and innovation occur when diverse, creative minds come together and we are committed to nurturing a culture of inclusivity and belonging. STEMCELL enforces a zero-tolerance policy for any form of discrimination. Selection decisions are solely based on job-related factors.

NOTE: STEMCELL\xc3\xa2\xc2\x80\xc2\x99s\xc3\x82 vaccination policy requires that all candidates for this role be fully vaccinated against COVID-19 (including boosters), as currently recommended or required by local health authorities and public health orders, unless an exemption from this policy is approved through our accommodation request process.

To apply, please select the \xc3\xa2\xc2\x80\xc2\x9cApply\xc3\xa2\xc2\x80\xc2\x9d button below. You will then be directed to a login screen asking you to set up an account, which is required to apply.\xc3\xa2\xc2\x80\xc2\x8b\xc3\xa2\xc2\x80\xc2\x8b

Stemcell Technologies