Job Description

Requisition ID: 6404
Department: Innovative Client Services Dept.
Service: Supply Services
Branch: Energy Management & Strategy Branch
Employment Type: 2 Full-time Temporary - Up to 1 year
Work Hours: 35.00 /hours per week
Affiliation: CIPP
Salary Information: $79,810.64 - $97,111.56 annually (2022 rates of pay)
Location: 100 Constellation, Nepean
City: Ottawa, ON
Job Category: Administrative and Support Services
Application Close: 23/01/2023

JOB SUMMARY

The mandate of Supply Services is to ensure procurement activities (valued at approximately $1 billion annually) and payment activities (valued at approximately $3 billion annually) are undertaken with a strategic corporate outlook, and reflect industry best practice to effectively meet the needs of City departments, the Library Board, Ottawa Police Services and the expectations of Council. You are responsible for analyzing and optimizing the procurement to payment processes, practices and system functionalities for assigned clients across the corporation to maximize efficiencies and ensure compliance with the Procurement By-law and other corporate direction. You are also responsible for providing strategic sourcing advice to management and staff in Supply Services and client departments, keeping current with industry trends and best practices, and leading/undertaking assigned projects.

EDUCATION AND EXPERIENCE

Completion of 4 year university degree in Business or Public Administration, Commerce, Economics, or a related field. Minimum of 5 years of experience in business analysis, process design/redesign, project management and procurement.

KNOWLEDGE

• Business analysis practices and techniques, including the methods, practices and tools used in requirements\xe2\x80\x99 definition, and business process review, design and re-design
• Procurement activities, strategic sourcing strategies and practices
• System process flows
• Market dynamics and their implications on cost, quality and risk
• The mandates, responsibilities, operations and business contexts of assigned client groups
• The City\xe2\x80\x99s Procurement By-law and other relevant corporate/ departmental policies, guidelines and procedures
• Legislation and regulations relevant to the supply function and client business lines
• Existing and emerging trends and best practices in business analysis and procurement to payment processes
• Computer applications, including Microsoft Office suite
• Knowledge of applicable health and safety legislation, including the rights and duties of workers.

COMPETENCIES, SKILLS AND ABILITIES

• Analytical skills with a proven track record for long-term visioning and big picture thinking
• Communicate effectively with various levels of internal and external stakeholders
• Project management skills
• Critical and conceptual thinking skills
• Ability to write and present reports, functional specifications/business requirements, training/reference information and other documents
• Research and problem-solving skills
• Relationship building skills
• Organizational and co-ordination skills
• Able to work independently with minimum supervision
• Client-centric
• Demonstrated tact, diplomacy and discretion
• Works well in an environment of multiple, changing and sometimes competing demands and priorities
• Detailed and thorough
• Team player

WHAT YOU NEED TO KNOW

• Language Requirement: English oral, reading, writing
• Police Record Check: The successful candidate will be required to complete a Criminal Records and Judicial Matters Check with the Police Services detachment in their jurisdiction to the City of Ottawa\xe2\x80\x99s satisfaction.; Police record checks completed by a third-party company will not be accepted.
• Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
• Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.
The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from women, people with disabilities, Aboriginal peoples and persons of all races, ethnic origins, religions, sexual orientations, and gender identities and expressions.
The City of Ottawa provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.
Accessible formats and communication supports are available upon request. Please contact the HR Service Centre at 613-580-2424, extension 47411.