Job Description

The salary range for this position is CAD $26.31/Hr. - CAD $26.31/Hr.Job SummaryCome work as a Booking Clerk/Secretary at UBC Hospital!Vancouver Coastal Health is looking for a Booking Clerk/Secretary to join the team at UBC Hospital. Apply today to join our team!Join our caring community at UBC Hospital, located on the beautiful University of British Columbia campus in Vancouver. Surrounded by lush forest on three sides and ocean on the fourth, UBCH is located in a growing community. It is within walking distance to many beaches and Pacific Spirit Park which offers a network of trails contained in more than 750 hectares of forest. With its ideal location on the west side of the city, the population on this vibrant campus is growing exponentially. As its own mini-city within itself, UBC has its fair share of local restaurants and cafes, grocery stores, recreation sites, new real estate developments, three new schools (elementary and high school) being built and even its own Fire and RCMP departments. Many people and families call this unique location home.As a Booking Clerk/Secretary, you will provide scheduling/booking, clerical and reception functions at UBC Hospital. Your duties may include:

• Scheduling and booking a variety of client/patient appointments and follow up visits, tests and referrals, maintaining appointment calendars for all designated physicians and/or other designated health care professionals, maintaining and printing daily schedules that integrate activities from various sites as needed, rearranging schedules to meet changing demands/requests and preparing and confirming client/patient information.
• Maintaining client/patient charts, entering data into a computerized system, and updating statistics on client/patient attendance.
• Arranging for patient transportation.
• Providing clerical functions that include typing technical and non-technical materials proficiently utilizing a variety of computer software applications such as word processing, spreadsheet, database and presentation software.
• Providing reception services by greeting clients/patients and others and directing them to appropriate areas and/or responding to general inquiries.
• Answering and responding to phone messages or forwarding callers to appropriate health care professional or other personnel.
• Maintaining departmental equipment, supplies and filing systems.
• Performing timekeeping functions for designated staff as required

QualificationsEducation & Experience

• Grade 12, two (2) year\xe2\x80\x99s recent, related experience or an equivalent combination of education, training and experience.

Knowledge & Abilities

• Ability to deal with others effectively.
• Knowledge of medical terminology.
• Ability to communicate effectively both verbally and in writing.
• Ability to organize work.
• Ability to operate related equipment.
• Ability to keyboard at 40 w.p.m.
• Physical ability to carry out the duties of the position.

Closing StatementThe hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.As per the current Public Health Orders, as of October 5, 2023, all employees working for Vancouver Coastal Health must be fully vaccinated for COVID-19 or have received a single dose of the most-recent, updated COVID-19 vaccine. Proof of vaccination status will be required.WHY JOIN VANCOUVER COASTAL HEALTH?VCH is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents. At VCH, we embrace thinking boldly, taking smart risks, and "going first" when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve and our culture of teamwork that makes VCH a great place to work.

• Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan
• Grow your career with employer-paid training and leadership development opportunities
• Wellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate families
• Award-winning recognition programs to honour staff, medical staff and volunteers
• Access to exclusive discount offers and deals for VCH staff

Equity, diversity, and inclusion are essential to our goals of creating a great place to work and delivering exceptional care. We acknowledge and accommodate unique differences and ensure special measures are in place so that all prospective and current employees are given an opportunity to succeed.We are committed to building a representative workforce and encourage applications reflecting diversity of sex, sexual orientation, gender identity or expression, racialization or ancestry, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.Vancouver Coastal Health is proud to be recognized as one of Canada\'s Top 100 Employers in 2024.Only short-listed applicants will be contacted for this posting.***Employees of VCH must apply online via the Internal Career Portal on CareerHub, you are currently viewing the External Career Portal. Refer to the https://my.vch.ca/working-here/job-postings site for instructions on how to view internal job postings and how to apply as an employee. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***Thank you for your interest in Vancouver Coastal Health.

Vancouver Coastal Health