Job Description

Centre for Sexuality is a community-based organization that provides access to non-judgmental sexual and reproductive health services and supports. We are hiring a Data Entry and Administrative Assistant on a six (6) months contract to support our Youth Programs teams with data entry, managing bookings, and ensuring Educators are set up for success. At a higher level, this position enables the Centre for Sexuality to evaluate the effectiveness of our programs, make improvements, and report to our donors; helping to keep funding in place for programs. As our successful candidate you will:

• Perform high-volume, accurate, and efficient data entry tasks through transcribing source data in the required electronic format.
• Maintain a filing system, confidentiality, and data security in line with company policies and regulations.
• Effectively resolve data-related issues and other administrative challenges.
• Supports teams to collect data through survey management, including printing and preparing completed surveys for input.
• Ensure data is entered and prepared for analysis ahead of key reporting deadlines.
• Manage the Relationship and Sexual Health Educator booking calendar, ensuring requisite information and actions are sent to school contacts ahead of the booking.
• Manage scheduling and rescheduling of Spring/Summer bookings.
• Collaborate with team members and ensure Educators are aware of upcoming bookings and weekly responsibilities.

• Supports the preparation of program materials (printing, laminating, preparing resources etc.)
• Collaborate with internal teams to organize events, including awareness/fundraising events, board/advisory meetings, and social events.
• When needed, attend meetings, record transcribes, and distribute accurate minutes.
• Actively participate in agency and community collaborations, initiatives, and activities.
• Participate in regular performance planning and review.
• Support the Youth Program Manager with administrative tasks as needed.
• Provide front desk coverage where necessary, supporting intake and responding to queries.

Qualifications and Attributes:

• Minimum post-secondary diploma in Business Administration or a related field and/or related work experience.

• Highly skilled with Microsoft Office Suite, including SharePoint, MS Teams, PowerPoint and Excel.
• Excellent written and verbal communication skills and strong interpersonal skills

• Excellent time management and organizational skills, in a fast-paced, open-space work environment.
• Excellent attention to detail, and a drive to complete tasks to a high quality.

• Commitment to organizational values of social justice, self-determination, collaboration, and prevention.
• Ability to lead with empathy and show genuine commitment to support all team members
• Ability to work effectively both independently and in a team environment.
• Demonstrate self-starter qualities and effective workload management skills.
• Policy adherence by following the companys policies and procedures re. tracking of time, requesting and scheduling time off, requesting program supplies, and claiming expenses.
• Effective problem-solving, and decision-making skills.

• Experience working in the nonprofit sector is an asset.

Additional details: This is a full-time contract position for six (6) months working 35 hours per week based at our Calgary office and reporting to the Youth Programs Manager. The successful candidate must be able to provide a police information record check with a vulnerable sector search. The salary range for the position is $23.00 to $25.00 per hour based on experience. To apply please follow the link and submit a resume and a cover letter. This posting will close on November 17, 2023. Thank you for your interest, however, only applicants selected for interviews will be contacted. No telephone calls, please. Centre for Sexuality is committed to employment equity and encourages candidates from diverse backgrounds, abilities, and experiences to apply. It is our intent to have a workplace that reflects the diversity of the communities we serve. We thank you for your interest in this role. Priority will be given to applicants who identify as part of an equity-deserving community.