Job Description

Reporting to the Manager, Billing in our Toronto office, the Billing Coordinator is responsible for all phases of client billing for their assigned portfolio of lawyers. In the role, the successful applicant will be accountable for billing, drafting and finalizing client invoices, billing analysis, and collaboration with their billing peers in order to attain the Firm’s billing goals. Hours of work are from 9 am to 5 pm. Occasional pre-authorized overtime may be required to meet client needs. We are currently working remotely and we will continue to offer hybrid work arrangements post pandemic. At Fasken, success means:

• Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations
• Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community
• Working collaboratively – you’re a self starter who values working in a collaborative team based environment
• Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties
• Approaching your work with agility and the willingness to learn and utilise new technology
• Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail
• Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues
• Treating sensitive and confidential matters with discretion and diplomacy at all times

Primary Responsibilities:

• Preparing and processing all client billings, including :
  • Processing accounts for final review and e-signature by lawyers
  • Finalizing and cancelling invoices
  • Processing partial credit notes and bill cancellations
• Preparing and printing to PDF monthly proformas for assigned lawyers
• Answering all incoming billing related inquiries from lawyers or assistants
• Completing a variety of miscellaneous billing duties including write-offs and transfers of work in progress (WIP), revaluing WIP due to currency fluctuations, setting up special rates on files and revaluing WIP, and updating timekeeper billing rates and revaluing WIP as necessary
• Assisting with the year-end audit as required
• Assisting with special projects and other duties as assigned.

Required Knowledge and Experience

• Post-secondary diploma or degree in accounting
• 3-5 years of related work experience, with a preference for those candidates with previous professional services experience
• Advanced proficiency with technology including MS Office 2010 applications (Word, advanced Excel and Outlook) and working knowledge of accounting system software (Elite 3E, T360, Legal Tracker)
• General knowledge of basic accounting principles, professional services billing processes, and task code usage
• Knowledge of legal and accounting terminology

Diversity and Inclusion At Fasken we are committed to creating a diverse, equitable and inclusive Firm. Our commitment includes ensuring equitable access to employment and equitable opportunities to advance and succeed at the Firm. Accessibility and Accommodation We always strive to provide an accessible candidate experience. Reasonable accommodations are available on request for eligible candidates. Background and Reference Checks Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications. Your Application We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted. NO AGENCIES, PLEASE.