Job Description

Black & McDonald is currently seeking a full-time Billing Administrator to join our Facilities Management & Operations (FMO) team! If you are an independent, enthusiastic, and driven professional searching for an opportunity to build a solid foundation for your career, this position is for you. The Billing Administrator position is located in Vancouver, BC and will report directly to the FMO Division Manager.

The Billing Administrator will be responsible for supporting the workflow of our Facilities Management & Operations team by efficiently conducting the administrative function across various FMO contracts. They will assist in the contract delivery process, create work orders and purchase orders, complete time entry, close work orders, and invoice clients. Responsibilities include but are not limited to the following:

• Prepare new vendor and customer set up request form for contracts
• Set up contract and equipment and sites in JDE and update as required
• Enter / update customer information
• Open / manage / close work orders and purchase orders
• Time entry for labour hours
• Process invoices
• Generate and issue invoices
• Respond to inquiries regarding accounts payable/receivable for the contract
• Generate reports for contracts including posting on client facing web based platforms (SharePoint)
• Prepare monthly executive summary of compliance reporting
• Verify work order completion, review and process any associated documentation
• Accurate invoicing of customers, including timely review and delivery of invoices
• Documentation control - photocopy and collate documents for distribution, mailing and filing
• Handle external and internal customer calls in a polite, professional and efficient manner

COMPETENCY REQUIREMENTS

• Communicates Effectively
• Customer Focus
• Problem Solving and Innovation
• Teamwork and Collaboration
• Values and Respects Others

EDUCATION REQUIREMENTS

• Post-secondary education in Business Administration or related field

WORK EXPERIENCE REQUIREMENTS

• 3-5 years' experience in accounting and or relevant financial management experience (e.g., billing, A/R management etc.)
• 3-5 years' experience in facilities management administration would be considered an asset

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

• Strong understanding of end-to-end financial processes including and a numerical aptitude
• Ability to understand and analyze financial data
• Strong technical skills in Excel and Word
• Ability to work in a multi-tasked, fast-paced and changing environment
• Self-starter with the ability to manage multiple priorities and meet deadlines
• Strong and effective written and verbal communication skills
• Proven interpersonal, organizational, analytical and problem solving skills
• Demonstrates ability to manage relationships and communicate effectively at all levels
• Ability to work well under pressure
• Ability to work both independently and with a team

We welcome and encourage applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.