Posted Date:

5/3/2023

Closing Date:

5/17/2023

Functional Discipline:
Patient Care Services







Job Posting #:204013
Position Available: Administrative Assistant
Status: Regular Full Time
Program: Patient Care Services
Union: Non-Union
Shifts: Days

Internal Applicants must apply by midnight on May 17, 2023

ABOUT JOSEPH BRANT HOSPITAL:
Joseph Brant Hospital (JBH) is a full-service community teaching hospital located in the growing and thriving community of Burlington, Ontario, serving more than 185,000 residents in Halton, Hamilton, Waterdown, Flamborough, Milton and Stoney Creek. JBH is honoured to be recognized as one of Hamilton Niagara's Top Employers for eight (8) consecutive years, with a skilled staff of 194 physicians, 1,911 full- and part-time staff and more than 700 volunteers.

JBH is a Clinical Education site in conjunction with McMaster University, and designated as an Academic Community Teaching Hospital. Its expanded campus includes the state-of-the-art Michael Lee-Chin & Family Patient Tower, featuring a new Emergency Department, 172 acute inpatient beds, 9 new Operating Rooms and post-anaesthetic care unit to support expanded medical, surgical and outpatient services. JBH is also a partner member of the Burlington Ontario Health Team (OHT).

JBH inspires and empowers a culture of caring and this is demonstrated in many ways including our commitment to the health, safety and wellbeing of our people. For more information, visit www.josephbranthospital.ca

POSITION SUMMARY:

The Administrative Assistant will use their knowledge of pertinent administrative functions to draw on their expertise in the use of office management and analytical software, including spreadsheets, word processing and desktop publishing software, to maintain and manage reports, databases, front line patient/community issues, office supplies and inventories. The incumbent maintains an understanding of JBH's mission and values, operating policies and procedures, health care industry standards and legislative guidelines to facilitate support service activities.

RESPONSIBILITIES:

• Management of multiple Director calendar activities
• Administrative support for multiple Directors and other hospital leadership as required
• Payroll coordination for Patient Care Services department (PCS)
• Baseware coding of invoices for payment approval
• Admin support for multiple committees, including documenting and distributing meeting minutes

- Coordinate and assist with all PCS moves - computer/phones/office
- Administrative support for Command Centre - Emergency Codes

• Preparation of correspondence, invoices, requisition forms, proposals and presentations, reception, mail and office supply maintenance
• Information conduit to receive and share sensitive and/or confidential information, respond to queries, answer phones, screening, directing and handling calls as appropriate
• Administrative support for maintenance of the Hospital Manual, as well as policies and procedures
• Meeting and event arrangements, teleconferencing and audio-visual equipment set up, arranging catering and room set-up requirement

QUALIFICATIONS:

• Graduate of a Community College Business Secretarial Program and/or Qualified Administrative Assistant (QAA) certification or equivalent
• Scheduling experience including skills to re-prioritize a complex schedule in a fast-paced intensive-workload environment
• Five years' current administrative support experience at a senior support level
• Medical terminology
• Must have excellent computer skills in MS Office Suite (Word, PowerPoint, Outlook, Excel, MS Project, FrontPage, Internet Explorer and Access) and online systems
• Strong time management skills to meet deadlines including tracking of incomplete program work, organizational and decision-making skills combined with a strong minute-taking ability and well developed keyboarding skills (60 w.p.m. minimum accuracy).
• Flexible and detail oriented with strong organizational and time management skills
• Must be able to work as part of a team or independently on projects from start to finish and have exceptional communication skills.
• Must be available to occasionally attend meetings early in the morning and/or late in the day.

To be considered for this exciting opportunity please visit the JBH Careers page to apply to posting #203593. We ask that you please include the posting number in the subject line of any email correspondence. No phone calls please. We thank all applicants and only those selected for interview will be contacted.

Based on recent government mandates and directives, Healthcare workers are now required to provide proof of full COVID-19 Vaccination to work in an acute care setting such as Joseph Brant Hospital. If successful in receiving a job offer with Joseph Brant Hospital, new hires will be required to provide proof of full COVID-19 vaccination prior to start date as a condition of their employment. In the event that successful candidates are unable to get their COVID-19 vaccination as a result of a medical exemption they will be required to submit supporting documentation to determine if they are exempt from this requirement to employee health services upon receiving their offer of employment.

Any information obtained during the recruitment process will be used for employment recruitment only, and not for any other purpose.

At Joseph Brant Hospital, we are committed to diversity and inclusion as we continue and expand our efforts to become a more inclusive workplace. We welcome and encourage applicants from all diverse and underrepresented groups to apply.

Should you require an accommodation under the Ontario Human Right Code (OHRC) and /or the Accessibility for Ontarians with Disabilities Act (AODA) during any stage of the recruitment process HR will work with you to remove any barriers, please do not hesitate to let us know by contacting HR for assistance at careers@josephbranthospital.ca or ext. 4129.