Job Description

Advisory Council CoordinatorOttawa (Head Office), 66 Slater Street, Ottawa, Ontario, Canada Req #166Thursday, December 12, 2024Closing Date: January 8, 2025Location: Anywhere in Ontario2 Positions AvailableHybrid PositionMNOxe2x80x99s culture is at our coreThe MNO workplace culture is full of potential ready to be unlocked. As our Self-Governance agreement materializes, we are building a workplace culture of action, responsibility, and most importantly a desire to serve the Mxc3xa9tis community. When defining what MNO culture is, itxe2x80x99s difficult, because of our diverse leadership styles, and the different programs and services offered. What that really means is there is a place for almost everyone under the MNO employer umbrella. We recognize people are different, and that is our source of strength. We bring opinions together, welcome healthy conflict, and look to always find answers, not problems.What We Can Offer You

• Comprehensive employer-paid health benefits and pension plan

• Generous vacation allotment starting at 15 day's for regular employees and 20 day's for management
• Annual paid two-week holiday closure in December
• 16 paid public and employer holidays
• 15 paid health & wellness days
• Challenging, multi-disciplinary work environment that fosters learning and professional development

• Substantial educational incentive to promote personal and professional growth
• An opportunity to make a direct or indirect impact on the lives of the Mxc3xa9tis Peoples across the Province

• Other perks

• Employee Assistance Plan
• Telemedicine plan
• Health care spending account
• Goodlife corporate membership discount
• Bell Mobility's exclusive partner program
• Staple's corporate discount
• Dell member purchase program
• Mark's corporate discount

About the Role:The Advisory Council Coordinator is responsible for a wide variety of administrative duties in support of four Metis Nation of Ontario volunteer Advisory Councils as well Senator Meetings. Duties include but are not limited to arranging events, fiscal support, paying bills, attending meetings, meeting minute-taking and distribution, arranging travel plans, scheduling appointments and drafting both internal and external correspondence. The Coordinator must be adept at scheduling meetings, managing conflicting schedules, and liaising with other members of the council and senior management. To be successful in this position, the candidate must be detail oriented and results focused, and have a demonstrated ability to multi-task and prioritize in a rapidly changing environment.What you will be doing:

• Prepare and coordinate electronic agendas, delegation requests, attend meetings, compose minutes as required and correspondence for the councils
• Review agenda items and ensure all documentation provided with staff reports is complete and accurate
• Provide direct administrative support to the councils, including calendars
• Prepare travel schedules, book travel arrangements, and make reservations for the council
• Coordinate logistics for zoom and in-person meetings, seminars, workshops, special projects, and events
• Review, evaluate, and distribute priority incoming and outgoing correspondence
• Facilitate communication between internal and external stakeholders, including the 2-Spirt+ Interim Council
• Maintain confidentiality, and professionally interact with council members, management, citizens and others at all times
• Ability to learn and effectively navigate governance and program-related inquiries to the appropriate branches with follow up .
• Other duties as may reasonably be assigned

Qualifications:

• Completion of Post-secondary education (in Business or Public Administration or relevant discipline preferred)
• 1-2 years experience in an administrative role is required
• Previous experience working with a council is an asset
• Must possess excellent communication skills, both oral and written
• Strong skills in Microsoft Office and Outlook are required
• Strong interpersonal and organizational skills combined with the ability to effectively deal with sensitive and confidential information
• Requires a high degree of professionalism, competency and interpersonal skills
• Excellent customer service skills and ability to work with council
• Highly proficient minute-taking ability and time management skills are required
• Must be experienced in working within strict deadlines
• Must be available to attend and support evening meetings as required
• Must be available to work occasional weekends and travel to support the meetings or events as may be required.

AODA StatementThe Mxc3xa9tis Nation of Ontario commits to providing accommodation as required by the Ontario Human Rights Act, unless to do so would cause undue hardship. Accommodations will be provided in accordance with the principles of dignity, individualization, and inclusion. The Mxc3xa9tis Nation of Ontario will work cooperatively and in the spirit of respect with all partners in the accommodation process. These accommodations will extend to all aspects of the employment relationship including recruitment and selection.Please email human resources if you require an accommodation during the hiring process.Special Services OrganizationThe Mxc3xa9tis Nation of Ontario is a special services organization. All applicants are encouraged to apply. Preference may be given to qualified applicants who meet the requirements for MNO Citizenship as per the MNO Bylaws and who are in good standing.The Mxc3xa9tis Nation of Ontario uses Artificial Intelligence (AI) to help in the screening and assessing of applicants within our Applicant Tracking System (ATS).

Mxc3xa9tis Nation of Ontario