Job Description

Join Doro Inc. as an Administrative Assistant / Orders Desk Clerk in Nepean, ON! Support the President, Accounting, and Operations with daily admin tasks, order processing, shipping coordination, and office organization. Ideal for someone detail-oriented, organized, and comfortable multitasking in a small, fast-paced business environment. Full-time, weekdays only -- $20/hour, accrued vacation and statutory holidays, no weekends.

Position: Administrative Assistant / Orders Desk Clerk
Location: Nepean, ON (On-Site)
Company: Doro Inc.
Job Type: Full-Time, Permanent
Compensation: $20 / hour

About Us:
Doro Inc. is a small, dynamic Ottawa-based business providing retail security products across Canada. We are the Canadian distributor for the Adult

EVACU A

and Student

EVACU S

evacuation chairs, and the manufacturer and sole provider of the trademarked and patented

EVACU B

evacuation chair, sold across the USA, Canada and worldwide. We value teamwork, efficiency, and excellent customer service in a close-knit, fast-moving environment.

Position Overview:
As the Administrative Assistant / Orders Desk Clerk, you will be the central hub of our office, supporting the President, Accounting, and Operations. You will handle order processing, logistics, inventory, and administrative coordination. This position is ideal for someone organized, detail-oriented, and adaptable--no two days are the same at Doro Inc.

Hours:
Monday - Thursday: 9 AM - 4:30 PM
Friday: 9 AM - 4 PM
No weekends

Key Responsibilities

Administrative Support:

Support the President, Accounting, and Operations with administrative tasks as required Schedule virtual meetings and maintain office organization Track and order office supplies as needed Assist Accounting with accounts receivable, scanning and entering receipts into QuickBooks Online (QBO), and organizing them with matching credit card statements Maintain digital and paper filing systems Answer phones and emails professionally and route messages appropriately
Orders Desk Operations:

Process customer orders via phone, email, and online portal Create supplier purchase orders and confirm pricing and delivery Generate shipping labels, request courier/freight quotes, and track shipments Maintain accurate inventory and order data in Excel and QuickBooks Coordinate with suppliers, couriers, and internal staff
Sales & Marketing Support:

Provide administrative support for evacuation chair sales Schedule and assist with live virtual EVACU B training sessions Design brochures and digital materials using Canva Post light social media updates Coordinate with Operations and the President on product sourcing, research, travel documentation, and company events
Qualifications & Skills:

1-3 years of administrative or order-desk experience required Strong Microsoft Office skills (Outlook, Word, Excel) Experience with QuickBooks Online (QBO) required Clear, concise English communication; French or other languages a bonus Experience with logistics, shipping, or inventory preferred Familiarity with Canva, ChatGPT, Microsoft Teams, and Publisher is an asset Excellent organization, multitasking, and attention to detail Able to work independently and adapt to changing priorities Capable of lifting up to 30 lbs and navigating stairs between office and inventory areas
Compensation & Benefits:

$20 / hour Accrued vacation and statutory holidays Casual dress and friendly work environment On-site parking
Job Types: Full-time, Permanent

Pay: $20.00 per hour

Expected hours: 34.5 per week

Benefits:

Casual dress Company events On-site parking Paid time off
Work Location: In person