Job Description

Working together to be our best!

First National is Canada's largest non-bank lender, originating and servicing both commercial and residential mortgages since 1988. Over the past thirty years, we have been committed to hiring the best and brightest with over 1,000 proud team members. Through cooperation, ongoing coaching, development opportunities and a culture that celebrates both hard work and teamwork, First National team members are supported to lead, learn and grow.

If you are ready to join First National's dynamic team, while working hard and having fun doing it, we invite you to apply online and let us know how you can be part of our success story.

We are hiring an Office Services Administrator, Office Services!

Reporting To:

Manager, Office Services

Full-Time/Part- Time:

Full-time

Posting Date:

October 3, 2022

Closing Date:

October 17, 2022

Hours of Work:

8:30 a.m. - 5:00 p.m.

Grade:

Office Location:

3

Toronto, In Office

Great location! Steps away from the main public transit station

What we offer:

Highly competitive compensation package which includes, base salary, bonus, benefits, and career advancement opportunities!

*Eligibility for benefits is dependent on the terms of employment

The Opportunity:

The Office Services Administrator is responsible for quality, productivity and timeliness of work to ensure efficient and effective distribution of office mail to internal departments and the completion of daily administrative tasks.

• Working in a team environment to perform day to day administrative tasks in inbound/outbound mail, courier processing, interoffice distribution and provide department support (ie. cerloxing, photocopying, scanning, mass mailings, catering set ups and new hire set up)
• Record, open and process incoming couriers for accuracy of information
• Deliver cheques to various departments at specific intervals of the day/ Arrange for parcel pickup
• Update and verify information on handheld, complete end of day reconciliation to confirm all deliveries are accurately received
• Perform general office duties - stock supplies, fill service requests, kitchen maintenance, maintain copier rooms
• Facilities - Assist with general appearance of mailroom, kitchens, office and meeting rooms including walk around and identifying maintenance issues, complete service maintenance requests
• Reception coverage
• Complete special projects as assigned by Manager
• Comply with office privacy

The Requirements Needed:

• Post-secondary education and/or equivalent work experience preferred
• Previous office experience required
• Experience working in a fast paced, structured and team based environment
• Knowledge of Microsoft Excel, Word and Power Point and relevant software applications
• Knowledge of customer service principles and practices
• Ability to perform light physical tasks (i.e. bending, reaching, lifting, pushing for short distances)

Working Environment and Physical Demands Analysis

• Office environment
• Periods of high volume with tight timelines
• Long periods of stationary position/sitting
• Prolonged periods of repetitive movement (i.e. using a keyboard and mouse)
• Long periods of time in viewing a computer screen
• Multi-tasking, may include speaking to customers on a telephone call while looking up information on a computer program

Why Join First National?

• Bright open concept office environment
• Large kitchens with a coffee and latte maker to enjoy at no cost
• Supportive teamwork focused environment
• Collaborative entrepreneurial spirit
• Opportunities to give back to the communities and work through events focused on a variety of charities
• Ongoing social events throughout the year
• Extensive training programs to set our employees up for success

First National is proud to be an equal opportunity employer and is committed to diversity and inclusion regardless of race, color, religion, national origin, age, gender identity, physical or mental disability, sexual orientation or any other category protected by law.

First National supports requests for accommodation from applicants with disabilities; please contact Human Resources at .

We would like to thank all applications for their interest, but only candidates selected for an interview will be contacted.

#FNLOON

Other details

• Pay Type Salary

• 16 York St, Toronto, ON M5J 2Z2, Canada