Job Description

Specific Responsibilities
The Coordinator will be responsible for a variety of daily, weekly, and monthly tasks that support the
business objectives and purpose of the College.
Administrative Duties

• Manage or refer all incoming calls to the appropriate department, division, and/or staff member.
• Answer inquiries from students, staff, and the public regarding program/course information, application procedures/deadlines, registration and withdrawal procedures, and other Campus information.
• Receive and manage all departmental mail, correspondence, filing, and photocopying.
• Ensure the submission of employee vacation and illness forms as well as professional development schedules and reports.
• Participate in all staff and faculty meetings, distribute agendas and minutes of meetings in an accurate and timely manner.
• Monitor staffing levels for the department and when staffing issues arise generate possible solution and provide these to the supervisor.
• Compile statistics related to services provided by the department and prepare a monthly report are required.
• Support the marketing and recruitment teams and keeping materials up to date.
• Prepare invoices, collect payments, enter payments to Quick Books and provide receipts.
• Make bank deposits of incoming cheques and payment.
• Review and categorize incoming invoices and forward them to the finance department for payment.
• Maintain enrollment and other records and PTIB compliance record keeping.
• Assist with the coordination of workshops, meetings, or presentations and prepare materials overheads, etc.
• Coordinate the development and currency of Standard Operating Procedures.
• Monitor the inventory of supplies and forms in a manner necessary for the smooth operation of the campus.
• Open and close the office and, at times, work alone.
• Take care of the office such as dusting, collecting and processing the mail, disposal of waste, basic cleaning and sanitizing and ensure protocols are maintained to prevent the spread of contagious disease.

Job Type: Full-timeSalary: $20.00-$30.00 per hourSchedule:

• 8 hour shift

Ability to commute/relocate:

• Victoria, BC V8X 5A7: reliably commute or plan to relocate before starting work (required)

Education:

• Bachelor's Degree (preferred)

Speak with the employer
+91 9840540165