Job Description

Date Posted: 02/27/2023
Req ID: 29938
Faculty/Division: Faculty of Law
Department: Faculty of Law
Campus: St. George (Downtown Toronto)
Position Number: 00050864
Description: 80% FTE
About us:

The Faculty of Law is one of the oldest professional faculties at the University of Toronto. Today, it is one of the world\'s great law schools. The Faculty\'s rich academic programs are complemented by its many legal clinics and public interest programs. The Faculty of Law is housed in the elegant, state-of-the-art Jackman Law Building, alongside two historic buildings, Flavelle House and Falconer Hall, on the St. George Campus in downtown Toronto.

Your opportunity:

Downtown Legal Services (DLS), is both a community legal clinic and a clinical education program, operated by the Faculty of Law at the University of Toronto. Our services are provided by law students, who work under the close supervision of our expert staff lawyers. Approximately 140 law students work at the clinic every year, enabling us to serve over two thousand low-income people in the areas of housing, employment family, criminal, refugee and immigration law.

Reporting to the Director, DLS, the Student and Administrative Services Coordinator - Downtown Legal Services acts as the first point of contact for DLS enquiries, providing information and resolving issues for law students, clients and the public. The incumbent provides support to the Supervising Lawyers to assist in delivering high quality legal aid services to a vulnerable client population with sensitivity.

Your responsibilities will include:

• 
  Responding to enquiries within the defined scope of the role and redirecting as appropriate
• Booking rooms and arranging appropriate accommodations
• Liaising with contacts to ensure consistent administration procedures are followed
• Writing routine documents and correspondence
• Verifying the accuracy and completeness of documents
• Determining logistical details and activities for events and/or programming

Essential Qualifications:

• 
  College Diploma (2 years) or acceptable combination of equivalent experience.
• Minimum two years directly related experience in legal services.
• Experience providing administrative support in a legal aid clinic and/or legal aid environment.
• Directly related experience implementing the Law Society of Ontario\'s file Management Guidelines
• Solid experience preparing legal documents for hearings and tribunals including formatting documents according to legal standards, policies and procedures
• Experience preparing documents for notarizing and commissioning services including affidavits and statutory declarations.
• Strong familiarity with the administration of courts and tribunals in the areas of criminal, employment, family, refugee and/or immigration law.
• Excellent understanding of legal and non-legal services available to low income Toronto residents; demonstrated experience providing high quality referrals
• Excellent computer proficiency including Microsoft Suite (Word, Excel, PowerPoint, Teams, Outlook) and CLIO
• Excellent communication sklls, written and verbal
• Strong organizational and time management skills
• Ability to effectivelymanage competing deadlines and priorities

To be successful in this role you will be:

• 
  Approachable
• Articulate
• Courteous
• Multi-tasker
• Organized
• Perceptive
• Procedural
• Tactful

Closing Date: 03/12/2023, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Part-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 07 - $53,222 with an annual step progression to a maximum of $68,063. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Robyn Hunter Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.