Job Description

About SickKids

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Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.


When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of Healthier Children. A Better World.


Don't miss out on the opportunity to work alongside the world's best in paediatric healthcare.

Position Description

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Reporting to the Operations Manager, Psychology, Social Work, and Philanthropy Enabled Projects, the Administrative Coordinator will provide high level administrative support to the Department of Psychology. The Administrative Coordinator works closely with the Operations Manager, as well as the Director, Psychology and clinical staff in the Department to coordinate all day-to-day aspects of the Department as well as coordinating and assisting with Departmental projects and initiatives.

Here's What You'll Get to Do

Administration

+ Coordinate clinic administrative functions to ensure efficient operation of the unit, within scope of authority
+ Assist with staffing needs: i.e., payroll, onboarding of staff and trainees
+ Coordinate and organize meetings, record meeting minutes.
+ Provide administrative support to the Director, Operations Manager, and various committees, as needed
+ Assist in the organization, planning and implementation of Psychology Education Symposium working with the Education Committee including coordinating c-vent page, and other needs in planning the symposium (e.g., food ordering, accommodation and travel for speakers, financial and budget management, etc.)
+ Assist the Operations Manager with implementing departmental projects and initiatives, as needed
+ Perform other duties as assigned

Clinical

+ Triage psychology referrals
+ Handle incoming inquiries and responding appropriately
+ Support greeting and registering patients and families that arrive in the Psychology Department, as needed
+ Support pre-screening patients prior to in-person appointments, as needed
+ Support generating Psychology specific patient identifiers, as needed

Finance

+ Prepare requisitions, and processing expense and corporate credit card entries

Inventory Management

+ Manage inventory tracking system by recording when products are received and distributed
+ Review weekly product levels to identify inventory needs

File Management

+ Assist with records management, as needed. This may include handling Release of Information requests, assisting with retrieving or sending files to and from our off-site storage facility, and other related duties.

Here's What You'll Need

Completion of a post-secondary degree, equivalent combination of education and experience, business administration or related field Minimum 3-5 years related experience within a teaching hospital or university setting or comparable educational environment Solid working knowledge of Microsoft office 365, including Word, Excel, PowerPoint, Outlook and Cloud-based programs (SharePoint, etc). Excellent organizational skills and strong attention to detail in completing tasks Superior problem- solving skills and proven ability to manage deadlines in a fast-paced environment with many interruptions and multiple priorities Exceptional interpersonal and communications skills, both verbal and written Exceptional critical thinking and analytical skills with the ability to exercise discretion and confidentiality High level of judgment, tact and diplomacy in interacting with a wide variety of internal and external stakeholders Self-motivation and the ability to demonstrate a high level of initiative Ability to develop creative strategies and participate as a collaborative team member Knowledge of SickKids systems is an asset (EPIC, MyFinance, ExpressNet, etc.) On-site hospital presence on weekdays, as this is a patient-facing role. Demonstrate commitment and actions in advancing equity, diversity and inclusion objectives.

Here's What You'll Love

This position is eligible for employee benefits coverage including but not limited to; health, dental and life insurance. The full benefits package will be discussed at the time of offer. A focus on employee wellness with our new Staff Health and Well-being Strategy. Self-care helps us support others. A hospital that welcomes and focuses on Equity, Diversity, and Inclusion. The opportunity to make an impact. Regardless of your role or professional interest, you will be making a difference at SickKids and contributing to our vision of Healthier Children. A Better World*.
For more on why you'll love working at SickKids, visit our careers site.

Employment Type:

35 hrs/week 1.0 FTE permanent, full-time with benefits on-site

#LI-DNI

Our Commitment to Diversity

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The children and families we care for are from a variety of communities, and so are our employees. We welcome and encourage everyone to join our organization and be part of our team.


When requested, SickKids will provide access and inclusion supports to eligible candidates to support their full engagement during the interview and assessment process. Information received related to access or inclusion will be addressed confidentially.


Thank you for your interest in joining SickKids. Only those applicants selected for an interview will be contacted. In accordance with our Hospital policy, employment at SickKids is conditional upon the Hospital's receipt of all necessary documentation.

How to Apply

Tip:

Combine your cover letter and resume into

ONE

document of 20 pages or less as you cannot upload multiple documents as part of your application.


If you are still experiencing technical difficulties please email ask.hr@sickkids.ca to send us a short description of the issues you are experiencing. Please note that

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but we are happy to respond to requests for technical assistance.