Job Description

Company DescriptionThe University Health Network, where \xe2\x80\x9cabove all else the needs of patients come first\xe2\x80\x9d, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground breaking firsts and a purpose of \xe2\x80\x9cTransforming lives and communities through excellence in care, discovery and learning\xe2\x80\x9d, the University Health Network (UHN), Canada\'s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.Union: Non-Union
Site: Toronto Western Hospital/Toronto General Hospital
Department: Collaborative Academic Practice/TWH Administration
Reports to: Manager
Hours: 37.5 hours per week
Salary: $55,224 - $69,030 per annum
Status: Permanent Full-Time
Closing Date: May 31, 2024Serving as administrative support to the Director of Professional Practice, UHN, Collaborative Academic Practice, Emergency Dept./Medicine/ Social Medicine/Family Health Team/Centre for Mental Health /Krembil Brain Institute/MSNICU/ Quality Improvement and Fellowships, you will exercise considerable judgment and have independence in providing complex administrative support to a very busy senior team. Your overall responsibility is to ensure that all work from this office is deftly managed by being focused on effectively and efficiently managing constantly changing priorities related to internal and external projects, calendar and schedule management and effective communication with all relevant parties. In addition you will produce first rate documentation and anticipate Directors\' professional needs. The role will also require you to interact with senior management across multiple sites and interface with clients and vendors.To be considered for this role, you must have significant experience in managing a busy Director\'s office. You will also have excellent skills in MS Office and document management applications, specifically Excel. SharePoint Adobe and Outlook. The ideal candidate will possess superb organizational and time management skills, as well as the ability to take initiative and work well with a wide range of stakeholders within and external to the department and organization. In addition the ideal candidate will have excellent attention to detail and situational awareness, be insightful, tactful, calm under pressure, comfortable with numbers and confident in their capability to focus on the priorities of a rapidly changing day.The successful candidate will spend the majority of their day:

• Report, and document generation for the Director of Professional Practice, UHN, Collaborative Academic Practice, Emergency Dept./Medicine/Family Health Team/Mental Health Prog./Krembil Brain Institute/MSNICU
• Leveraging strong technical abilities in calendar and meeting management
• Communicating effectively, developing and fostering relationships with senior level stakeholders and their support teams
• Taking ownership for the set up and execution of key meetings (equipment management and procurement, minute taking, electronic document management and filing etc.).

QualificationsQUALIFICATIONS:

• Completion of a recognized medical or business post secondary secretarial arts program at the diploma level or equivalent required
• Comprehensive knowledge of health care, organizational/office practices, procedures and standards required.
• 3-5 years administrative support experience required.
• Previous supervisory experience preferred
• Experience working in a health care environment preferred
• Exceptional skill and proficiency in Microsoft Office and document management applications including, Excel, Outlook, SharePoint, Excel, Adobe Pro required.
• Knowledge of Access and Visio Preferred.
• Excellent initiative, attention to detail and efficiency required.
• Ability to produce high quality work in accordance with hospital standards required.
• Ability to maintain privacy and confidentiality required.
• Excellent organizational and time management skills required.
• Excellent interpersonal and customer service skills required.
• Excellent verbal and written communications skills required
• Ability to produce high quality work in accordance with hospital standards required.
• Ability to work well under pressure and use good judgment and situational awareness in assessing difficult situations required.
• Knowledge of medical terminology preferred

Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.Additional InformationWhy join UHN?In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP

) * Close access to Transit and UHN shuttle service

• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

All applications must be submitted before the posting close date.UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.All UHN Employees are required to be fully vaccinated with a COVID-19 vaccine series, approved by Health Canada or the World Health Organization, as a condition of hire. Proof of COVID-19 vaccination will be required. Should you be the successful candidate, you will be required to comply with UHN\'s mandatory Vaccination Policy that is in effect.UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

University Health Network