Job Description

Administrative Coordinator

The Sustainability Education Research Institute (SERI), which is located in the College of Education of the University of Saskatchewan, Canada, is seeking an Administrative Coordinator to provide financial, administrative, logistics, and communications support. The Institute is directed by Prof. Marcia McKenzie and is an active research hub focused on sustainability and climate change education policy and practice.

The Institute is the main office for the Monitoring and Evaluating Climate Communication and Education (MECCE) Project (www.mecce.ca). The MECCE Project is an international research partnership with a goal of increasing the quality and quantity of climate change communication and education (CCE) to advance global climate literacy and action. Overall, the Project involves over 100 leading experts and international agencies, including the IPCC, UNFCCC, and UNESCO, who are collaborating to address the climate crisis globally. This 6-year, $4.5 million Partnership Grant is largely funded by the Canadian Social Sciences and Humanities Research Council. The Institute also hosts the Sustainability and Education Policy Network (www.sepn.ca), an international network specializing in large-scale, partnership-based research on sustainability and climate change education policy and practice.

Primary Purpose: The primary purpose of this position is to provide exemplary research administrative support for the Institute. This will include providing administrative, financial, communications, and logistics support for the Institute, with a primary focus on the MECCE Project. The position also provides support to the Institute\'s team in meeting and scheduling coordination and will be responsible for the successful completion of special projects.

Nature of Work: Reporting directly to the MECCE Project Manager and ultimately accountable to the MECCE Project Director, this position is part of a cohesive, team that works across international boundaries. The position is of average complexity, the incumbent will exercise decision-making within established guidelines. Work must consistently meet high standards of accuracy in a face-paced, deadline-driven environment. The work is very detailed, requiring skills in prioritizing in order to meet external and internal timelines. There is a strong emphasis on anticipating requirements and creating solutions. Discretion is required as the position has access to highly confidential information.

Typical Duties and Accountabilities: * Overseeing the day-to-day management of human resource processes (e.g., recruitment, hiring) and unit finances (e.g., payroll, accounts payable and receivable, book-keeping, financial reconciliations, budgeting, financial reporting).

• Providing timely and effective administrative support for the research team, including scheduling meetings, and gathering or creating background and meeting materials.
• Preparing official correspondence and communications such as drafting, editing, proofreading, and designing web pages, brochures, and newsletters.
• Carrying out logistics and event planning support, including for team members travelling for meetings, conferences, and events.
• Ensuring efficient operation of the Institute\'s filing systems, offices, living wall, equipment, and supplies.
• Ensuring project compliance and acting as a source of advice regarding relevant university and Tri-Agency policies and requirements.
• Exercise decision-making and problem-solving to ensure priorities and deadlines are met and take initiative to move beyond completion of assigned tasks to plan for future changes or requirements.
• A commitment to teamwork and positivity is essential, along with an ability to create and nurture positive working relationships.
• Provide interactive, high-quality support to research teams and the Institute\'s networks.
• Work effectively with other offices (Colleges/Units) to support the Institute\'s administration needs.
• Other duties as assigned.

Education: Relevant post-secondary education is required. Accounting or other financial training is considered an asset. A combination of relevant education and experience may be considered.

Experience: A minimum of three years\' experience in an administrative role in an academic and/or research environment. Preference will be given to candidates with a working knowledge of the University of Saskatchewan environment including financial and human resource information systems. Experience managing ongoing projects would be considered an asset. Familiarity with Mailchimp and Wordpress (or other website content management systems) is considered an asset.

Skills: Has strong financial management skills; exceptional organizational and time management skills; proven ability to work on multiple projects with competing demands to meet deadlines; demonstrated aptitude for successfully working in a team oriented environment; demonstrated sound judgment, tact, discretion, and professional integrity; professional in presentation; exemplary interpersonal and communication (verbal and written) skills; strong attention to detail; ability to work independently, take initiative and anticipate future needs, issues and events; proven problem solving abilities; conflict management skills; experience with financial account management and a demonstrated knowledge of Microsoft Office Suite (Outlook, Word, Excel and PowerPoint); Wordpress and MailChimp an asset.

Be sure to apply online as emailed applications will not be accepted.

Department: Educational Foundations
Status: Term 1 year with the possibility of extension
Employment Group: ASPA
Full Time Equivalent (FTE): 0.8-1.0
Salary: The salary range, based on 1.0 FTE, is $50,780.00 - 79,344.00 per annum. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Specialist Professional
Salary Phase/Band: Phase 1
Posted Date: 11/24/2023
Closing Date: 12/21/2023 at 6:00 pm CST
Number of Openings: 1
Work Location: On Campus

The successful applicant will be required to provide the following current verification(s) where \'Yes\' is indicated below. Further information is available at:

Criminal Record Check: Not Applicable
Driver\'s License and Abstract Check: Not Applicable
Education/Credential Verification: Not Applicable
Vulnerable Sector Check: Not Applicable The University is committed to employment equity, diversity, and inclusion, and are proud to support career opportunities for Indigenous peoples to reflect the community we serve. We are dedicated to recruiting individuals who will enrich our work and learning environments. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority. We are committed to providing accommodations to those with a disability or medical necessity. If you require an accommodation to participate in the recruitment process, please notify us and we will work together on the accommodation request. We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the and Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation. The University of Saskatchewan\'s main campus is situated on Treaty 6 Territory and the Homeland of the M\xc3\xa9tis. We pay our respects to the First Nations and M\xc3\xa9tis ancestors of this place and reaffirm our relationship with one another. Together, we are uplifting Indigenization to a place of prominence at the University of Saskatchewan.

University of Saskatchewan