Job Description

Interested in a career at Langara College?

Our employees exemplify Langara\'s values of excellence, collegiality, innovation and integrity. If you think this position fits your qualifications, we encourage you to apply!

Langara College is located in Vancouver, B.C.: applicants to postings must be located in BC or willing to move to BC to accept work with Langara College. Exceptions to this will be clearly outlined in the event Langara College requires work (or positions to be based) to be performed outside BC or Canada.

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Job Title: Administrative Coordinator, Continuing Studies

Employee Group: Administrator

Employee Type: Temporary (Fixed Term)

Start Date: Monday, November 20 2023

End Date (if applicable): Tuesday, March 31 2026

: The Administrative Coordinator provides support and coordinates the Office of Dean, Continuing Studies in the development and implementation of day-to-day operational initiatives in addition to providing confidential administrative support. This position accesses and maintains personnel records of excluded, and contracted employees; maintains and tracks contractual agreements with contractors and external organizations; attends meetings, takes minutes and prepares confidential materials pertaining to personnel relations; coordinates and trains Continuing Studies (CS) personnel in preparing the Continuing Studies program database and catalogue; researches and compiles statistical data for reporting purposes; facilitates, coordinates and ensures the successful, efficient execution of events and projects; provides advice and direction with the general supervision of activities in the day-to-day operation of Langara College Continuing Studies. Coordinates and manages program development workflow to from submission to final sign-off. The Administrative Coordinator also works with highly confidential matters, including staffing concerns, students\xe2\x80\x99 issues and complaints.

Qualifications Required:

Education & Experience:

• Baccalaureate degree preferred or minimum two-years post-secondary such as Diploma or Associate Degree in business, sales, marketing, events organization, project management or related field from a recognized post-secondary institution. Courses in labour relations, personnel practices and conflict resolution would be an asset.
• Minimum five (5) years of recent experience in progressively responsible administrative positions public sector organization or post-secondary education system, preferably in a multi-union environment.
• An equivalent combination of education and experience may be considered.
• Experience and/or knowledge in human resources practices, budget administration, event management, project management, and business communications, a definite asset.
• Experience in scheduling, preparing agendas and minutes, and drafting complex documents in various formats.

Skills & Abilities:

• Must have well-developed interpersonal skills in establishing and maintaining effective working relationships with others, and in handling complaints and tense situations with tact and courtesy.
• Must have excellent oral and written communications skills with demonstrated ability to compose routine correspondence, prepare documents and produce professional reports.
• Demonstrated ability to work independently and as a member of a team or project; particularly in analyzing situations, identifying problems, resolving issues as they arise and exercising initiative.
• Ability to perform assignments with strict deadlines with minimal supervision.
• Demonstrated organizational ability in scheduling and prioritizing workload, in coping with routine workplace pressures and frequent interruptions, and in meeting deadlines.
• Exceptional organizational and accuracy skills.
• Independently uses initiative and exercises sound judgement in decision making.
• Must possess excellent word processing skills including keyboarding @ 60 wpm, efficient recording and verbatim transcription of meeting minutes.
• Demonstrated competence in operating a personal computer in a Windows environment using current word processing, spreadsheet and database management applications.
• Ability to handle confidential personal and sensitive information with discretion.

To obtain the full job description, please our recruitment team.

Salary Range: $32.71 - $45.79 per hour

Pay Grade: Admin Paygrade 05

Compensation beyond the mid-point requires approval by the Public Sector Employers\xe2\x80\x99 Council Secretariat (PSEC).

Scheduled Weekly Hours: 35

Hours may vary according to the needs of the department.

Closing Date: Thursday, November 16 2023

People and Culture is committed to embracing, honoring, and promoting diversity, equity, and inclusion in our workplace. We remain dedicated to focusing our efforts on creating an inclusive employee community that fosters a sense of safety and belonging for everyone. We humbly acknowledge that we are just beginning our journey, which includes engaging in our own internal learning and creating a data-driven action plan that supports the integration of EDI practice into the work of People and Culture and the work we do with employees and leaders. Langara College welcomes applications from everyone including people from groups that are experiencing inequity including, but not limited to, Indigenous people, racialized people, people with disabilities, and members of the 2SLGBTQIA+ community. If there are any barriers that you are experiencing or an accommodation that we can provide to support you through the application process, please us.

Shortlisted candidates will be required to provide proof of educational and professional credentials noted on their resume. In addition, those shortlisted with international credentials must have their education credentials evaluated through WES (World Education Services) and provide Langara College, People & Culture document evaluation access for employment purposes.

We thank you for your interest in Langara College and for taking the time to complete an application. Only complete applications will be reviewed. Please be advised that only shortlisted candidates will be contacted due to the number of applications received.

Langara is committed to enhancing our diverse workforce.

Langara College