The Admin Assistant is responsible for providing reception, administrative and clerical services in order to ensure effective and efficient operations. The HSE Administrator will promote, oversee and evaluate the growth and development of a successful HSE program. Responsibilities: The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. \xc2\xb7 Provide quality customer service to internal and external customers when answering and directing telephone calls, corresponding via email, and scheduling and coordinating meetings. \xc2\xb7 Acts as the first point of contact, greeting visitors, handling requests for information, and directing visitors to appropriate locations. \xc2\xb7 Process, administer and distribute daily mail, faxes, and courier pickups and deliveries. \xc2\xb7 Maintain and order office supplies placing orders, purchasing, receiving orders, and stocking shelves. \xc2\xb7 General office duties; photocopy and scan documents; print and bind documents, as required. \xc2\xb7 Maintain office equipment such as photocopier, fax, and postage machine ensuring in good working order and arranging for repairs, as necessary. \xc2\xb7 Support office filing and assist with year-end filing.

• Provide administrative support to various departments and follow up on timelines and deliverables.
• Be committed to the process of continual improvement.
• Provide quality customer service to our external and internal customers.
• Assist with the development and implementation of the monthly safety meetings.
• Assist branch management and employees with the incident and near-miss investigations.
• Assist with claims management including WCB, insurable claims, and legal matters.
• Ensure OH&S and WCB compliance within the provincial jurisdictions.
• Conduct and oversee employees conducting worksite safety inspections.
• Assist to develop and review safe work practices and procedures.
• Coordinate emergency response drills.
• Update regional emergency response and disaster recovery plans.
• Review safety documentation and provides feedback.
• Liaise with client representatives where applicable
• Responds to emergency situations as necessary.
• May assist, lead and train, or instruct, others in the work.
• Wear, and participate in the ongoing training of, the required PPE for this position. Identify rental opportunities with existing customers; customer referrals; new customer inquiries.
• Identify key customer requirements and needs including accurate equipment selection, rentals estimates, and product availability for the project.
• Provide customers product and service rental estimates. This will include accurate details on CDLP Rentals\' terms & conditions policies.
• Facilitate rental order & shipment of required equipment, material, parts, and labor. Prepares items for shipment.
• Verifies and keeps records on incoming and outgoing shipments.
• Determines the method of shipment, utilizing knowledge of shipping procedures, routes, and rates.
• Affixes shipping labels on packed cartons.
• Assembles containers or selects preassembled containers for shipment.
• Inserts items into containers, using spacers, filters, and/or protective padding.
• Secures containers with the appropriate methods for shipment (tape, nails, and straps).
• Unpacks and examines incoming shipments, and rejects damaged items.
• Ensure parts and supplies are put away in a timely fashion. Routes items to internal departments.
• Leads by example with integrity.

\xc2\xb7 Other tasks and special projects may be assigned by the direct supervisor. Knowledge, Skills & Abilities

• Self-motivated with the ability to problem-solve and manage multiple projects and activities simultaneously.
• Ability to analyze rental options and make custom recommendations based on those options.
• Ability to work with a wide range of internal and external customers.
• Effective verbal and written communication skills.
• Experience with Microsoft Office, Navision, and EQM computer software required.
• The successful candidate must gain knowledge of CDLP HSE Manual, Employee Standards Manual, and Emergency Response Plans.
• Ability to work independently and as part of a team.
• Courses provided and facilitated by CDLP as required.

Job Types: Full-time, Permanent Benefits:

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Vision care

Schedule:

• 8 hour shift
• Day shift

Work Location: In person